Public Sector Procurement Services Coordinator I

JobAps; Dover (DE); On-site; USD 42,000 - 60,000; Full time

Job summary

DelDOT is seeking a first-level Procurement Specialist to provide purchasing services for a state agency. The role requires overtime and emergency coverage as needed, including storm events.

You will review requisitions, determine contracting needs, write bid specifications, evaluate bids, and ensure timely deliveries. The position emphasizes regulatory compliance and coordination with vendors and internal users.

Qualifications

• Six months experience in applying laws, rules, regulations, standards, policies and procedures.
• Six months experience in procurement services which includes purchasing goods and services in accordance with procurement procedures and contract specifications.

Responsibilities

• Reviews requisitions and purchase orders for completeness and accuracy; contacts user to obtain additional information as required.
• Determines whether items to be purchased are on contract, require bidding or may be obtained by phone or from a catalog.
• Writes specifications for bids, advertises them, and evaluates bids for conformity and compliance; tabulates and submits a recommendation of award.
• Ensures prompt and complete deliveries; investigates problems and complaints from vendors concerning late delivery, price discrepancies, quality or defects; initiates change orders and cancellations as required.
• Interviews vendor representatives for new and improved products, services and marketing conditions.
• Maintains files on open purchase orders and correspondence, vendor lists, product catalogs and contract awards.
• Attends meetings and seminars concerned with specification revisions, standardization and product evaluation.
• May supervise clerical personnel.

Skills

Procurement policies

Vendor communication

Documentation accuracy

Regulatory compliance

Detail oriented

Job description

DelDOT is seeking a first-level Procurement Specialist to provide purchasing services for a state agency. The role requires overtime and emergency coverage as needed, including storm events.

You will review requisitions, determine contracting needs, write bid specifications, evaluate bids, and ensure timely deliveries. The position emphasizes regulatory compliance and coordination with vendors and internal users.