Procurement Coordinator I - Impactful, Fast-Paced Purchases

Delaware LLC; Delaware; On-site; USD 40,000 - 55,000; Full time

Job summary

The State of Delaware, Department of Transportation (DelDOT), is seeking a first-level procurement specialist to provide purchasing services for a state agency. This position must be available to work overtime as needed, including during storm events and other emergency situations with short notice.

Essential duties include reviewing requisitions and purchase orders, determining contract requirements, writing bid specifications, evaluating bids, ensuring on-time deliveries, resolving vendor

Qualifications

• Six months experience in applying laws, rules, regulations, standards, policies and procedures.
• Six months experience in procurement services which includes purchasing goods and services in accordance with procurement procedures and contract specifications.

Responsibilities

• Reviews requisitions and purchase orders for completeness and accuracy; contacts user to obtain additional information as required.
• Determines whether items to be purchased are on contract, require either formal or informal bidding or may be obtained by phone or from a catalog.
• Writes specifications for bids, has them advertised, printed and sent to appropriate vendors; evaluates bids received for conformity to bid specifications and compliance with governing laws, rules and regulations; tabulates and submits a recommendation of award.
• Ensures prompt and complete deliveries; investigates problems and complaints from vendors (users) concerning late delivery, price discrepancies, poor quality or defective merchandise; initiates change orders and cancellations as required.
• Interviews vendor representatives for new and improved products, services and marketing conditions.
• Maintains files on open purchase orders and correspondence, vendor lists, product catalogs and contract awards.
• Attends meetings and seminars concerned with specification revisions, standardization and product evaluation.
• May supervise clerical personnel.

Job description

The State of Delaware, Department of Transportation (DelDOT), is seeking a first-level procurement specialist to provide purchasing services for a state agency. This position must be available to work overtime as needed, including during storm events and other emergency situations with short notice.

Essential duties include reviewing requisitions and purchase orders, determining contract requirements, writing bid specifications, evaluating bids, ensuring on-time deliveries, resolving vendor