Purchasing Services Coordinator I

Delaware LLC; Delaware; On-site; USD 40,000 - 55,000; Full time

Job summary

The State of Delaware, Department of Transportation (DelDOT), is seeking a first-level procurement specialist to provide purchasing services for a state agency. This position must be available to work overtime as needed, including during storm events and other emergency situations with short notice.

Essential duties include reviewing requisitions and purchase orders, determining contract requirements, writing bid specifications, evaluating bids, ensuring on-time deliveries, resolving vendor

Qualifications

• Six months experience in applying laws, rules, regulations, standards, policies and procedures.
• Six months experience in procurement services which includes purchasing goods and services in accordance with procurement procedures and contract specifications.

Responsibilities

• Reviews requisitions and purchase orders for completeness and accuracy; contacts user to obtain additional information as required.
• Determines whether items to be purchased are on contract, require either formal or informal bidding or may be obtained by phone or from a catalog.
• Writes specifications for bids, has them advertised, printed and sent to appropriate vendors; evaluates bids received for conformity to bid specifications and compliance with governing laws, rules and regulations; tabulates and submits a recommendation of award.
• Ensures prompt and complete deliveries; investigates problems and complaints from vendors (users) concerning late delivery, price discrepancies, poor quality or defective merchandise; initiates change orders and cancellations as required.
• Interviews vendor representatives for new and improved products, services and marketing conditions.
• Maintains files on open purchase orders and correspondence, vendor lists, product catalogs and contract awards.
• Attends meetings and seminars concerned with specification revisions, standardization and product evaluation.
• May supervise clerical personnel.

Job description

Introduction

The mission of Maintenance & Operations is to provide excellence in transportation by keeping the state's road transportation network in a state of good repair through the careful and consistent application of personnel, equipment and financial resources.

Summary Statement

This is the first level providing purchasing services for a state agency. This position must be available to work overtime as needed, and during storm events and other emergency events on short notice, and in some cases, no advance notice.

Essential Functions

Essential functions are fundamental, core functions common to all positions in the class series and are not intended to be an exhaustive list of all job duties for any one position in the class. Since class specifications are descriptive and not restrictive, incumbents can complete job duties of similar kind not specifically listed here.

• Reviews requisitions and purchase orders for completeness and accuracy; contacts user to obtain additional information as required.
• Determines whether items to be purchased are on contract, require either formal or informal bidding or may be obtained by phone or from a catalog.
• Writes specifications for bids, has them advertised, printed and sent to appropriate vendors; evaluates bids received for conformity to bid specifications and compliance with governing laws, rules and regulations; tabulates and submits a recommendation of award.
• Ensures prompt and complete deliveries; investigates problems and complaints from vendors (users) concerning late delivery, price discrepancies, poor quality or defective merchandise; initiates change orders and cancellations as required.
• Interviews vendor representatives for new and improved products, services and marketing conditions.
• Maintains files on open purchase orders and correspondence, vendor lists, product catalogs and contract awards.
• Attends meetings and seminars concerned with specification revisions, standardization and product evaluation.
• May supervise clerical personnel.

Job Requirements

Applicants must have education, training and/or experience demonstrating competence in each of the following areas:

• Six months experience in applying laws, rules, regulations, standards, policies and procedures.
• Six months experience in procurement services which includes purchasing goods and services in accordance with procurement procedures and contract specifications.

Conditions of Hire

Applicants must be legally authorized to work in the United States. The State of Delaware participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. For more information refer to our Job Seeker Resources. DelDOT does not provide employment-based sponsorship.

This position is a classification organized under an exclusive bargaining representative (labor organization) that has been elected by employees as their representative for collective bargaining and other applicable terms and conditions of employment, in accordance with Title 29, Chapter 59 and Title 19, Chapter 13 and 16. This position is covered by a collective bargaining agreement based on its individual terms.

Pre-employment Drug Testing: Upon a conditional offer, you must undergo pre-employment drug testing as part of the hiring process.

Criminal background check: A satisfactory criminal background check is required as a condition of hire. The recruiting agency may require the applicant to pay for the criminal background check as part of the conditional offer of hire.

As a condition of hire you must possess a valid driver's license (not suspended, revoked or cancelled, or disqualified from driving).

All new hires are required to report to the Statewide New Employee Orientation (SNEO) on their first day of employment. Sessions are held at designated locations in Kent or New Castle County.

Selection Process

The application and supplemental questionnaire are evaluated based upon a rating of your education, training and experience as they relate to the job requirements of the position. It is essential that you provide complete and accurate information on your application and the supplemental questionnaire to include dates of employment, job title and job duties. For education and training, list name of educational provider, training course titles and summary of course content. Narrative information supplied in response to the questions must be supported by the information supplied on the application including your employment, education and training history as it relates to the job requirements.

Once you have submitted your application on-line, all future correspondence related to your application will be sent via email. Please keep your contact information current. You may also view all correspondence sent to you by the State of Delaware in the "My Applications" tab at StateJobs.Delaware.gov.

Accommodations

Accommodations are available for applicants with disabilities in all phases of the application and employment process.

Individuals who use TDD may request auxiliary aid or service by calling [phone] or by visiting delawarerelay.com.

If you need assistance with an accommodation under the Americans with Disabilities Act (ADA) or general applicant support, you may call [phone] or email [e-mail].

The State of Delaware is an Equal Opportunity employer and values a diverse workforce.

We strongly encourage and seek out a workforce representative of Delaware including race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression.