Bid & Administrative Operations Specialist

DelDOT; Dover (DE); On-site; USD 42,000 - 62,000; Full time

Job summary

DelDOT in Delaware is seeking an Administrative Specialist to support bid processing and contract administration while handling daily office operations.

The role requires strong organizational skills, attention to detail, and proficiency with standard office software. You will interact with vendors and internal staff to ensure timely, compliant processes and excellent customer service.

Qualifications

• One year of experience in performing office support activities such as drafting routine correspondence or maintaining files.
• One year of experience in document processing and ensuring compliance with laws, rules, and procedures.
• One year of using automated information systems to enter, update, retrieve, and report data.
• Six months’ experience using standard computer software to create documents, spreadsheets, or maintain databases.
• Associate’s degree or higher required.

Responsibilities

• Coordinate with internal and external contacts to respond to inquiries and provide guidance on administrative matters.
• Create formatted documents, manage schedules, prepare reports, and maintain databases and policies.
• Deliver high-quality customer service in person, electronically, or in writing.
• Coordinate project elements, track timelines, and facilitate team communication.

Skills

Office support

Data entry

Customer service

Communication

Education

Associate’s degree or higher

Tools

MS Office

Spreadsheets

Databases

Job description

DelDOT in Delaware is seeking an Administrative Specialist to support bid processing and contract administration while handling daily office operations.

The role requires strong organizational skills, attention to detail, and proficiency with standard office software. You will interact with vendors and internal staff to ensure timely, compliant processes and excellent customer service.