Contract & Bid Administrative Specialist

DE; United States; On-site; USD 42,000 - 60,000; Full time

Job summary

Delaware Department of Transportation (DelDOT) is seeking an Administrative Specialist to support consultant control and bid processes. You will review bids, post Q&As, assist with contract administration, and maintain documentation and dashboards.

The role emphasizes customer service, data entry, and coordinating project-related administrative tasks. Ideal candidates have an Associate’s degree or higher and at least one year of office support experience, with strong computer skills and the

Qualifications

• One year of office support experience, drafting routine correspondence and maintaining files.
• One year of document processing, ensuring compliance with laws, rules and procedures.
• One year of using automated information systems to manage data.
• Six months’ experience with standard software to create documents and spreadsheets.
• Associate’s degree or higher completed.
• Authorized to work in the United States.

Responsibilities

• Coordinate with internal and external contacts, provide guidance and consultation.
• Create formatted documents, generate presentations, manage schedules and data records.
• Deliver excellent customer service in person, electronically or in writing.
• Explain agency services, laws, rules, and procedures to stakeholders.
• Create and maintain record-keeping systems and ensure retention compliance.
• Assist with monitoring key operational indicators and dashboards.
• Review information for completeness and resolve discrepancies.
• Draft and distribute communications for public or internal use.
• Coordinate administrative elements of projects and travel arrangements.

Skills

Office support

Data entry

Documentation & records mgmt

Customer service

Communication skills

Problem solving

Education

Associates degree or higher

Tools

Microsoft Office

Spreadsheet software

Document management system

Job description

Delaware Department of Transportation (DelDOT) is seeking an Administrative Specialist to support consultant control and bid processes. You will review bids, post Q&As, assist with contract administration, and maintain documentation and dashboards.

The role emphasizes customer service, data entry, and coordinating project-related administrative tasks. Ideal candidates have an Associate’s degree or higher and at least one year of office support experience, with strong computer skills and the