Public Sector Operations Coordinator & Exec Support

Middlesex County, New Jersey; New Brunswick (NJ); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Pension plan

On‑site wellness coaches

Health and dental insurance

Healthy work-life balance

Generous vacation, sick, and holiday

Job summary

The Middlesex County Surrogate’s Office seeks an Executive Operations Coordinator to lead operational, administrative, and community engagement efforts. This role serves as a key liaison supporting the Surrogate and coordinating office workflows, scheduling, and project work.

Responsibilities include revenue tracking, financial reporting, payroll coordination, and coordinating outreach programs and events. The position requires a bachelor’s degree and 3–5 years of relevant experience, with

Qualifications

• Bachelor’s degree in Business Administration, Public Administration, Accounting, Finance, Communications, Management, or a related field.
• Three to five years of experience in operations, executive support, project coordination, administration, finance, public administration, or a related field.
• Government experience preferred but not required.

Responsibilities

• Operations management, workflow oversight, and process improvement.
• Revenue tracking, financial reporting, and operational data analysis.
• Payroll coordination, attendance monitoring, leave administration, and staffing support.
• Oversight of appointment scheduling to maximize constituent access and service capacity.
• Executive support to the Surrogate, including scheduling, presentations, memoranda, and project follow‑up.
• Coordination of community outreach programs, educational events, and speaking engagements.
• Acting as a liaison between the Surrogate, county departments, community organizations, and external stakeholders.
• Inventory, procurement, and event resource management.
• Support of strategic initiatives and organizational performance improvement efforts.

Skills

Advanced Microsoft Excel

Analytical skills

Organizational skills

Communication skills

Draft professional correspondence

Project coordination

Problem solving

Education

Bachelor’s degree in Business Administration or related field

Job description

The Middlesex County Surrogate’s Office seeks an Executive Operations Coordinator to lead operational, administrative, and community engagement efforts. This role serves as a key liaison supporting the Surrogate and coordinating office workflows, scheduling, and project work.

Responsibilities include revenue tracking, financial reporting, payroll coordination, and coordinating outreach programs and events. The position requires a bachelor’s degree and 3–5 years of relevant experience, with