Executive Assistant & Board Secretary

Middlesex County; Lawrence Brook Manor (NJ); On-site; USD 55,000 - 65,000; Full time

Benefits offered by this job

Pension plan

On-site wellness coaches

Health and dental insurance

Job summary

Middlesex County is hiring an Executive Assistant to the Administrator of the Board of Elections. The role supports executive-level operations, maintains calendars, and handles confidential personnel matters, payroll, and records management.

As confidential secretary to the Board of Elections Commissioners, you will prepare meeting agendas, minutes, and distribute materials, while coordinating administrative activities to fulfill statutory responsibilities.

Qualifications

• Minimum five (5) years of progressively responsible administrative experience supporting executive-level management, including confidential personnel matters, payroll administration, records management, meeting coordination, and office administration.
• Education: High School Diploma or equivalent; Associate or bachelor’s degree preferred.
• Knowledge of payroll administration, records management, and MS Office applications.

Responsibilities

• Research, compile, analyze, and prepare confidential correspondence, reports, memos, and documents.
• Maintain Administrator's calendar, appointments, meetings, and schedule.
• Receive/screen calls, correspondence, and visitors; determine priority.
• Arrange meetings, travel, and special events for the Administrator.
• Coordinate administrative support for Administrator, Deputy, Chief Clerk, Warehouse Supervisor.
• Serve as confidential secretary to Board of Elections Commissioners; prepare agendas and minutes.
• Maintain official Board records and Open Public Records Act (OPRA) responsive materials.
• Coordinate onboarding, payroll documentation, and personnel records for staff.
• Maintain payroll records and assist with timekeeping and leave balances.
• Coordinate procurement of office supplies and administrative budgets.
• Liaise with County IT for administrative technology needs.

Skills

Executive Assistant

Calendar management

Confidentiality

Communication

Education

High School Diploma or equivalent

Associate or Bachelor’s degree in business administration or related field

Tools

Microsoft Office (Word, Excel, Outlook, Teams)

Job description

Middlesex County is hiring an Executive Assistant to the Administrator of the Board of Elections. The role supports executive-level operations, maintains calendars, and handles confidential personnel matters, payroll, and records management.

As confidential secretary to the Board of Elections Commissioners, you will prepare meeting agendas, minutes, and distribute materials, while coordinating administrative activities to fulfill statutory responsibilities.