Executive Assistant & Board Secretary

Middlesex County, New Jersey; Lawrence Brook Manor (NJ); On-site; USD 55,000 - 65,000; Full time

Job summary

The Middlesex County Board of Elections seeks an Executive Assistant to provide confidential administrative support to the Administrator and serve as confidential secretary to the Board of Elections Commissioners. The role coordinates office administration, payroll coordination, records management, and governance activities to ensure efficient operations.

This position functions as a primary liaison between the Board, County departments, and external agencies.

Qualifications

• High School Diploma or equivalent required.
• Associate or bachelor’s degree in business administration, Public Administration, Human Resources, or a related field preferred.
• Minimum five (5) years of progressively responsible administrative experience supporting executive-level management.
• Experience in payroll administration and records management preferred.
• Government or election administration experience preferred.
• Ability to maintain strict confidentiality.

Responsibilities

• Coordinate executive-level correspondence, reports, and confidential documents.
• Manage the Administrator's calendar and meetings.
• Receive calls, screen inquiries, and direct to appropriate personnel.
• Arrange meetings, travel, and events for the Administrator.
• Coordinate administrative support for the Administrator, Deputy Administrator, Chief Clerk, and Warehouse Supervisor.
• Attend management meetings and prepare agendas and minutes.
• Maintain official Board records, agendas, minutes, and records retention.
• Support HR, payroll, and personnel processes for seasonal staff.
• Support procurement, budgeting, and vendor coordination in the Office.
• Serve as recording secretary for Board meetings.

Skills

Executive support

Confidentiality

Calendar management

Meeting coordination

Communications

Education

High School Diploma

Associate or Bachelor’s degree

Tools

Microsoft Word

Microsoft Excel

Outlook

Teams

Job description

The Middlesex County Board of Elections seeks an Executive Assistant to provide confidential administrative support to the Administrator and serve as confidential secretary to the Board of Elections Commissioners. The role coordinates office administration, payroll coordination, records management, and governance activities to ensure efficient operations.

This position functions as a primary liaison between the Board, County departments, and external agencies.