Executive Operations Coordinator

Middlesex County; New Brunswick (NJ); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Pension plan

Health and dental insurance

On-site wellness coaches

Vacation, sick, and holiday leave

Job summary

Middlesex County is seeking an Executive Operations Coordinator to join the Surrogate’s Office leadership team in New Brunswick, NJ. The role focuses on operational, administrative, analytical, and community engagement support to the Surrogate, coordinating office operations, scheduling, and program execution.

The role requires a Bachelor’s degree and 3–5 years of related experience, with strong Excel, analytical, and communication skills.

Qualifications

• Bachelor’s degree in Business Administration, Public Administration, Accounting, Finance, Communications, Management, or a related field.
• Three to five years of experience in operations, executive support, project coordination, administration, finance, or public administration.
• Government experience preferred but not required.

Responsibilities

• Operations management, workflow oversight, and process improvement.
• Revenue tracking, financial reporting, and operational data analysis.
• Payroll coordination, attendance monitoring, leave administration, and staffing support.
• Oversight of appointment scheduling to maximize constituent access and service capacity.
• Executive support to the Surrogate, including scheduling, presentations, memoranda, and project follow-up.
• Coordination of community outreach programs, educational events, and speaking engagements.
• Acting as a liaison between the Surrogate, county departments, community organizations, and external stakeholders.
• Inventory, procurement, and event resource management.
• Constituent service coordination and follow-up.
• Support of strategic initiatives and organizational performance improvement efforts.

Skills

Advanced Excel

Analytical skills

Project management

Communication skills

Drafting memos

Multitasking

After-hours flexibility

Education

Bachelor’s degree

Tools

Microsoft Excel

Job description

Overview

The Executive Operations Coordinator serves as a key member of the Middlesex County Surrogate’s Office leadership team and provides direct operational, administrative, analytical, and community engagement support to the Surrogate. This position functions as the primary operational liaison for the Surrogate, helping coordinate office operations, workforce administration, appointment scheduling, financial and statistical reporting, community outreach initiatives, constituent-facing programs, executive projects, and special events.

Schedule

Schedule: Monday-Friday 8:00 am to 3:45 pm (Must be flexible and willing to work outside of regular business hours and weekends if necessary.)

Location

Location: New Brunswick, NJ

Department

Department: Surrogate's Office

Responsibilities

• Operations management, workflow oversight, and process improvement.
• Revenue tracking, financial reporting, and operational data analysis.
• Payroll coordination, attendance monitoring, leave administration, and staffing support.
• Oversight of appointment scheduling to maximize constituent access and service capacity.
• Executive support to the Surrogate, including scheduling, presentations, memoranda, and project follow-up.
• Coordination of community outreach programs, educational events, and speaking engagements.
• Acting as a liaison between the Surrogate, county departments, community organizations, and external stakeholders.
• Inventory, procurement, and event resource management.
• Constituent service coordination and follow-up.
• Support of strategic initiatives and organizational performance improvement efforts.

Qualifications

• Bachelor’s degree in Business Administration, Public Administration, Accounting, Finance, Communications, Management, or a related field.
• Three to five years of experience in operations, executive support, project coordination, administration, finance, public administration, or a related field.
• Government experience preferred but not required.

Required Skills and Qualifications

• Advanced Microsoft Excel proficiency including pivot tables, formulas, dashboards, and reporting.
• Strong analytical, financial, and quantitative skills.
• Excellent organizational and project management abilities.
• Exceptional attention to detail and follow-through.
• Strong written and verbal communication skills.
• Ability to draft professional correspondence, presentations, and intergovernmental memoranda.
• Ability to manage multiple priorities while maintaining confidentiality and professionalism.
• Must be flexible and willing to work outside of regular business hours and weekends if necessary.

Pay

The anticipated starting base pay for this position is:

• $55,000 - $75,000 per year, depending on experience and qualifications.

Benefits

Benefits: Build your future while helping shape the future of your community. At Middlesex County, we’re committed to supporting our employees with competitive benefits and a workplace that values well-being and balance. Middlesex County is proud to provide the resources, support, and flexibility employees need to thrive both professionally and personally.

With competitive benefits, including a pension plan, on-site wellness coaches, and health and dental insurance, Middlesex County offers the support employees need. The County also promotes a healthy work-life balance with generous vacation, sick, and holiday leave.

Equal Opportunity

Middlesex County is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sexual orientation, gender identity, national origin, protected veteran status, disability status, or any other characteristic protected by law.