Public-Sector HR Coordinator: Onboarding & Compliance

Cityofml; Moses Lake, Northern (WA, KY); Hybrid; USD 52,000 - 72,000; Full time

Benefits offered by this job

PERS retirement

Holiday pay

Sick leave

Vacation accrual

Job summary

The City of Moses Lake is seeking an Human Resources Coordinator to provide comprehensive administrative and technical HR support to the HR Manager and city operations. The role covers HRIS administration, onboarding, payroll data entry, benefits coordination, and regulatory compliance to support staff and the public.

You will handle offer letters, background checks, I-9/E-Verify processes, and onboarding sessions while ensuring timely communications and adherence to city policies.

Qualifications

• Associate’s degree in human resources, business administration, public administration, or a closely related field is required.
• One to two years of progressively responsible experience in human resources, payroll, benefits administration, or a related field.
• SHRM-CP, SHRM-SCP, PHR, or SPHR certification preferred.
• Experience coordinating onboarding and offboarding processes, administering employee benefits, and maintaining HRIS or similar systems preferred.
• Familiarity with federal, state, and local employment laws, regulations, and HR best practices sufficient to support accurate administration of policies and programs.

Responsibilities

• Provide administrative and technical support across all HR functions under the direction of the HR Manager.
• Serve as a primary contact for employee inquiries regarding policies, benefits, and HR procedures.
• Prepare and issue offer letters; coordinate onboarding including background checks and I-9 verifications; schedule orientation.
• Coordinate offboarding including COBRA and benefit continuation options; ensure compliance with city policies.
• Administer employee benefit programs, enrollments, updates, and open enrollment processes.
• Manage personnel actions and employee status changes; coordinate payroll data with Payroll.
• Monitor probationary periods and coordinate step increases for those who complete probation.
• Administer leave programs including FMLA and state/federal programs; track leaves and counsel employees.
• Ensure compliance with DOT/FMCSA requirements for CDL positions; manage drug and alcohol testing records.
• Maintain confidential records and comply with retention standards.
• Submit regulatory reports such as monthly BLS census and related reports.
• Represent the City at job fairs and community outreach events; pursue professional development.

Skills

HRIS administration

Payroll coordination

Onboarding

Employee relations

Regulatory compliance

Education

Associate degree in HR or related field

SHRM-CP/PHR certification preferred

Tools

HRIS systems

MS Office

E-Verify systems

Job description

The City of Moses Lake is seeking an Human Resources Coordinator to provide comprehensive administrative and technical HR support to the HR Manager and city operations. The role covers HRIS administration, onboarding, payroll data entry, benefits coordination, and regulatory compliance to support staff and the public.

You will handle offer letters, background checks, I-9/E-Verify processes, and onboarding sessions while ensuring timely communications and adherence to city policies.