HR Coordinator (Part-Time) 9/23/2026

US Lawns; Moses Lake (WA); On-site; USD 55,000 - 75,000; Full time

Job summary

City of Moses Lake is seeking an HR Coordinator to provide comprehensive administrative and technical support to the HR Manager and department operations. You will handle HRIS administration, onboarding/offboarding, payroll data entry, benefits coordination, and compliance with federal and state regulations.

Responsibilities include processing offer letters, coordinating orientation, managing leave programs, and ensuring accurate records while maintaining confidentiality and policy compliance.

Qualifications

• Broad understanding of HR functions including onboarding, payroll and compliance.
• Experience with HRIS, payroll processing, and benefits coordination.
• Knowledge of federal and state HR regulations and record-keeping standards.

Responsibilities

• Provide administrative and technical support across all HR functions under direction of HR Manager.
• Serve as primary contact for employee inquiries on policies, benefits, and procedures.
• Prepare and issue offer letters; coordinate onboarding including background checks and I-9/E-Verify.
• Coordinate offboarding, COBRA information and exit procedures in compliance with policies.
• Administer benefits programs and maintain accurate HR records in HRIS and portals.
• Coordinate payroll data input and status changes; ensure accurate deductions and leave accruals.
• Monitor probation periods and coordinate step increases when applicable.
• Administer FMLA, Washington Paid Sick Leave and other applicable leave programs.
• Ensure DOT/FMCSA compliance for CDL roles; manage drug/alcohol testing records.
• Maintain confidential personnel records and ensure retention standards.

Skills

HR knowledge

Microsoft Office

Communication

Organizational skills

Analytical skills

Customer service

Education

Bachelor's degree in HR or related field

Tools

HRIS systems

Payroll software

Job description

Job Description

Job Summary

The Human Resources Coordinator provides comprehensive administrative and technical support to the Human Resources Manager and department operations. This role is responsible for a wide range of HR functions including HRIS administration, onboarding and offboarding, compensation and benefits coordination, payroll data entry, compliance with federal and state regulations, and employee support. The position serves as a key resource for City staff and the public, ensuring HR processes are efficient, accurate, and aligned with organizational policies.

Essential Functions

• Provide administrative and technical support across all HR functions under the direction of the HR Manager.
• Serve as a primary point of contact for employee inquiries regarding policies, benefits, and HR procedures.
• Prepare and issue formal offer letters to selected candidates; coordinate all aspects of onboarding—including background checks, I-9 employment verifications, E-Verify social security number verifications, and assignment of city-wide required training; schedule and facilitate new employee orientation sessions; and communicate start dates and onboarding details to relevant departments to ensure organizational readiness and a smooth transition.
• Coordinate the offboarding process by providing departing employees with information on COBRA and benefit continuation options; issue timely notifications to relevant departments; and ensure all exit procedures are completed in full compliance with City policies, legal requirements, and best practices.
• Administer employee benefit programs by managing eligibility determinations, enrollments, updates, and annual open enrollment processes; provide timely issue resolution and employee support; and ensure accurate documentation and record maintenance within the HRIS and benefit provider portals.
• Manage personnel actions and employee status changes by securing required approvals and ensuring accurate, timely system updates.
• Coordinate closely with Payroll to input and maintain payroll data—including pay codes, deductions, exemptions, leave accruals, and benefit codes—to support compliance and seamless employee compensation.
• Monitor employee probationary periods and ensure timely coordination of step increases for individuals who successfully complete probation, promoting consistency, equity, and compliance with City policies.
• Administer employee leave programs—including FMLA, Washington Paid Sick Leave, and other federal/state programs—by providing eligibility notifications, processing approvals, maintaining accurate leave tracking, and counseling employees on applicable policies and procedures to ensure compliance and support.
• Ensure full compliance with DOT and FMCSA Clearinghouse requirements for CDL-designated positions by managing drug and alcohol testing reports, maintaining accurate documentation, and issuing timely notifications to departments regarding results and required follow-up actions.
• Maintain comprehensive and accurate personnel, benefits, and medical records by establishing and updating filing systems; ensure strict confidentiality, compliance with legal and policy requirements, and adherence to records retention standards to safeguard sensitive information and support organizational integrity.
• Compile, verify, and submit required regulatory and compliance reports such as the monthly BLS employee census report and other reports as needed, ensuring accuracy, timeliness, and adherence to federal, state, and City reporting standards.
• Represent the City at job fairs, workshops, and community outreach events; actively engage in professional development opportunities to strengthen HR expertise, promote the City as an employer of choice, and build connections with prospective candidates and partner organizations.
• Perform additional related duties as assigned, including work in other functional areas to cover absences, provide relief, balance workloads, or support special projects; responsibilities may extend beyond those specifically outlined to ensure departmental efficiency and organizational needs are met.

Knowledge, Skills, and Abilities Required by the Position

Knowledge

• Comprehensive understanding of human resources principles, practices, and procedures, including recruitment, onboarding, benefits administration, payroll coordination, and employee relations.
• Working knowledge of federal and state employment laws and regulations (FMLA, FLSA, EEOC, Washington Paid Sick Leave, DOT/FMCSA requirements).
• Familiarity with HRIS platforms and benefit provider portals for data entry, tracking, and reporting.
• Knowledge of records management standards, confidentiality requirements, and retention policies.
• Awareness of compliance reporting requirements (BLS census, EEOC filings, CORE retention logs).
• Understanding of organizational policies, collective bargaining agreements, and compensation structures.

Skills

• Strong administrative and technical skills to support diverse HR functions with accuracy and efficiency.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and ability to quickly learn specialized HR software.
• Excellent written and verbal communication skills, including the ability to draft professional correspondence, reports, and training materials.
• Skilled in customer service and employee support, with the ability to respond to inquiries tactfully and effectively.
• Strong organizational and time management skills to prioritize tasks, meet deadlines, and manage multiple responsibilities simultaneously.
• Analytical skills to review data, identify discrepancies, and ensure compliance with policies and regulations.
• Event coordination and facilitation skills for orientations, job fairs, and professional development workshops.

Abilities

• Ability to maintain confidentiality and exercise sound judgment when handling sensitive employee information.
• Ability to interpret and apply employment laws, regulations, and organizational policies consistently and fairly.
• Ability to build and maintain effective working relationships with employees, managers, elected officials, and external partners.
• Ability to manage complex processes such as onboarding, offboarding, benefits administration, and leave programs with attention to detail and compliance.
• Ability to adapt to changing priorities, balance workloads, and perform additional duties as assigned to support departmental efficiency.
• Ability to represent the City professionally at external events and promote it as an employer of choice.
• Ability to work independently and collaboratively within a team environment.
• Ability to continuously seek professional development opportunities and apply new knowledge to strengthen HR operations.