Public Sector Administrative Specialist: Office Operations

State of Arkansas; Grady (AR); On-site; USD 33,000 - 53,000; Full time

Job summary

State of Arkansas at Varner Unit in Grady is seeking an Administrative Specialist to provide essential office support, coordinate schedules, manage documentation, and assist with customer service for agency staff and the public. The role ensures smooth operations and reliable data handling in a safety-sensitive environment.

The position requires drafting clear communications, maintaining organized records, and using Word, Excel, and PowerPoint.

Qualifications

• High school diploma or equivalent required.
• Ability to handle sensitive and confidential information with discretion.
• Proficiency with common office software (Word, Excel, PowerPoint).

Responsibilities

• Answer phones and respond to emails; manage office communications.
• Maintain filing systems, physical and electronic.
• Draft and proofread internal and external communications.
• Coordinate meetings and manage calendars.
• Input data and maintain records in databases.
• Order supplies and ensure operational readiness.

Skills

Draft professional correspondence

Interact with public/staff/leadership

Maintain organized records

Troubleshoot problems and implement

Handle confidential information

Office software: Word Excel PowerPoint

Process improvement

Education

High school diploma or equivalent

Tools

Office equipment (copiers, fax, phones)

Job description

State of Arkansas at Varner Unit in Grady is seeking an Administrative Specialist to provide essential office support, coordinate schedules, manage documentation, and assist with customer service for agency staff and the public. The role ensures smooth operations and reliable data handling in a safety-sensitive environment.

The position requires drafting clear communications, maintaining organized records, and using Word, Excel, and PowerPoint.