Administrative Specialist: Office Ops & Data Coordination

State of Arkansas; Fayetteville (AR); Hybrid; USD 36,000 - 53,000; Full time

Benefits offered by this job

Pension

Maternity leave

Paid state holidays

Job summary

State of Arkansas is seeking an Administrative Specialist to provide essential office support within a department, ensuring efficient operations and strong customer service. The role involves handling communications, coordinating schedules, managing documents, and supporting agency staff and the public.

The position requires high school diploma or equivalent, solid Microsoft Office skills, and the ability to handle confidential information with discretion.

Qualifications

• Must have high school diploma or equivalent.
• Strong ability to draft clear, concise, professional correspondence.
• Proficiency with Microsoft Word, Excel, and PowerPoint.
• Ability to handle sensitive information with discretion and in compliance with privacy laws.

Responsibilities

• Perform a variety of administrative functions, including answering phones, responding to emails, managing office supplies, and maintaining office equipment.
• Maintain and update filing systems, both physical and electronic, ensuring documents are organized and accessible.
• Draft and proofread internal and external communications, including memos, reports, and correspondence.
• Coordinate meetings, appointments, and conferences for agency staff and leadership.
• Manage calendars, ensuring appointments, deadlines, and meetings are scheduled efficiently with priority in mind.
• Prepare and distribute meeting agendas, take minutes, and track follow-up actions.
• Create, maintain, and update records, files, and databases, ensuring accuracy and compliance.
• Provide timely responses to inquiries and refer questions to appropriate staff when needed.
• Input and maintain data in electronic systems, databases, and spreadsheets.
• Monitor and update records or databases to ensure information is current.
• Ensure supplies and materials are ordered and available to meet operational needs.

Skills

Communication

Customer service

Office organization

Problem solving

Data entry

Education

High school diploma or equivalent

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Job description

State of Arkansas is seeking an Administrative Specialist to provide essential office support within a department, ensuring efficient operations and strong customer service. The role involves handling communications, coordinating schedules, managing documents, and supporting agency staff and the public.

The position requires high school diploma or equivalent, solid Microsoft Office skills, and the ability to handle confidential information with discretion.