Administrative Specialist — Office Ops & Client Support

State of Arkansas; Piggott (AR); On-site; USD 36,000 - 53,000; Full time

Benefits offered by this job

Pension

Maternity leave

Paid state holidays

Job summary

The Department of Human Services in Arkansas is seeking an Administrative Specialist to provide essential office support across a range of duties, including customer service, document management, and scheduling for agency staff.

A high school diploma is required; proficiency with Microsoft Office and strong communication skills are essential, as is the ability to multi-task, problem-solve, and maintain confidentiality.

Qualifications

• High school diploma or equivalent is required.
• Ability to multi-task, problem solve, and prioritize.
• Sufficient interpersonal skills to maintain positive relationships.
• Proficient with Microsoft Word, Excel and PowerPoint; comfortable with office equipment.

Responsibilities

• Answer phones and respond to emails; manage office supplies and equipment.
• Maintain filing systems, physical and electronic; accessible document management.
• Draft and proofread internal and external communications and memos.
• Coordinate meetings, appointments, and conferences for staff and leadership.
• Manage calendars, deadlines, and take minutes with follow-ups.
• Create and update records and databases; ensure accuracy and compliance.

Skills

Interpersonal skills

Multi-tasking

Problem solving

Prioritization

Communication skills

Keyboarding / data entry

Education

High school diploma or equivalent

Tools

Microsoft Word

Excel

PowerPoint

Job description

The Department of Human Services in Arkansas is seeking an Administrative Specialist to provide essential office support across a range of duties, including customer service, document management, and scheduling for agency staff.

A high school diploma is required; proficiency with Microsoft Office and strong communication skills are essential, as is the ability to multi-task, problem-solve, and maintain confidentiality.