Public Safety Records Specialist (On-Site)

Gilpin County Sheriff; Black Hawk (CO); On-site; USD 42,000 - 64,000; Full time

Job summary

Gilpin County Sheriff’s Office in Black Hawk, CO is seeking a Records Specialist to manage law enforcement records on-site. You will enter, file, and maintain records, responding to information requests from staff and the public with discretion and accuracy.

The role requires careful data reconciliation, adherence to retention/disposal schedules, and collaboration with deputies and civilian staff in a confidential environment.

Qualifications

• Demonstrated Records Management and Document Management skills for organizing, maintaining, and securing records.
• Strong Analytical Skills and experience with Account Reconciliation to verify data accuracy and resolve discrepancies.
• Effective Communication with internal staff, external agencies, and the public.
• Proficiency with office software and databases.
• High attention to detail and ability to manage multiple tasks in a fast-paced environment.
• Maintain confidentiality and handle sensitive information per laws and policies.
• Prior experience in law enforcement, government, or legal records management preferred.

Responsibilities

• Enter and update data in records management systems.
• File and retrieve documents; respond to information requests from authorized personnel and the public.
• Ensure proper retention and disposal of records.
• Review documents for accuracy and completeness; reconcile data discrepancies.
• Prepare routine reports as needed; work with deputies and administrative staff.

Skills

Records Management

Document Management

Analytical Skills

Account Reconciliation

Communication Skills

Office Software

Attention to Detail

Organizational Skills

Confidentiality

Education

High School Diploma

Records Management Certification

Tools

Records Management System

Job description

Gilpin County Sheriff’s Office in Black Hawk, CO is seeking a Records Specialist to manage law enforcement records on-site. You will enter, file, and maintain records, responding to information requests from staff and the public with discretion and accuracy.

The role requires careful data reconciliation, adherence to retention/disposal schedules, and collaboration with deputies and civilian staff in a confidential environment.