Records Specialist

Gilpin County Sheriff; Black Hawk (CO); On-site; USD 42,000 - 64,000; Full time

Job summary

Gilpin County Sheriff’s Office in Black Hawk, CO is seeking a Records Specialist to manage law enforcement records on-site. You will enter, file, and maintain records, responding to information requests from staff and the public with discretion and accuracy.

The role requires careful data reconciliation, adherence to retention/disposal schedules, and collaboration with deputies and civilian staff in a confidential environment.

Qualifications

• Demonstrated Records Management and Document Management skills for organizing, maintaining, and securing records.
• Strong Analytical Skills and experience with Account Reconciliation to verify data accuracy and resolve discrepancies.
• Effective Communication with internal staff, external agencies, and the public.
• Proficiency with office software and databases.
• High attention to detail and ability to manage multiple tasks in a fast-paced environment.
• Maintain confidentiality and handle sensitive information per laws and policies.
• Prior experience in law enforcement, government, or legal records management preferred.

Responsibilities

• Enter and update data in records management systems.
• File and retrieve documents; respond to information requests from authorized personnel and the public.
• Ensure proper retention and disposal of records.
• Review documents for accuracy and completeness; reconcile data discrepancies.
• Prepare routine reports as needed; work with deputies and administrative staff.

Skills

Records Management

Document Management

Analytical Skills

Account Reconciliation

Communication Skills

Office Software

Attention to Detail

Organizational Skills

Confidentiality

Education

High School Diploma

Records Management Certification

Tools

Records Management System

Job description

Company Description

Gilpin County Sheriff’s Office serves the community of Gilpin County from its headquarters at 2960 Dory Hill Road in Black Hawk, Colorado. As a public safety agency, the office is responsible for law enforcement services, community protection, and supporting the local justice system. Team members work in a structured, mission-driven environment that emphasizes accuracy, integrity, and confidentiality. The office values collaboration among sworn and civilian staff to deliver reliable services to residents, visitors, and partner agencies.

Role Description

The Records Specialist is a full-time, on-site role based in Black Hawk, CO. This position is responsible for creating, processing, and maintaining law enforcement records, reports, and documentation in accordance with legal and departmental standards. Day-to-day tasks include entering and updating data in records management systems, filing and retrieving documents, responding to information requests from authorized personnel and the public, and ensuring proper retention and disposal of records. The Records Specialist reviews documents for accuracy and completeness, reconciles data discrepancies, and prepares routine reports as needed. This role works closely with deputies, administrative staff, and external agencies while handling sensitive information with discretion and professionalism.

Qualifications

• Demonstrated Records Management and Document Management skills for organizing, maintaining, and securing physical and electronic records.
• Strong Analytical Skills and experience with Account Reconciliation to verify data accuracy and resolve discrepancies.
• Effective Communication skills, including clear written and verbal communication with internal staff, external agencies, and the public.
• Proficiency with office software and databases (e.g., word processing, spreadsheets, records management systems).
• High attention to detail, strong organizational abilities, and capacity to manage multiple tasks in a fast-paced environment.
• Ability to maintain confidentiality and handle sensitive information in compliance with laws and departmental policies.
• High school diploma or equivalent required; additional coursework or certification in records management, criminal justice, or a related field is beneficial.
• Prior experience in law enforcement, government, or legal records management is preferred.