Public Safety Office Assistant I/II — Training & Records

City of Cypress; Cypress (CA); On-site; USD 25,000 - 30,000; Full time

Job summary

The Cypress Police Department is seeking an Office Assistant I/II who is organized, proactive, and energetic to support personnel processing, onboarding, and training coordination. The role requires confidentiality and strong attention to detail in handling sensitive applicant and employee information.

Responsibilities include processing background paperwork, tracking exams, organizing files, assisting with new hire orientation, and maintaining training records.

Qualifications

• At least one year of general office experience, including public contact.
• High school diploma or GED.
• Associate’s degree and law enforcement experience are highly desirable.

Responsibilities

• Prepare background investigation paperwork and provide to applicants after testing.
• Meet with applicants and review paperwork before background investigations.
• Track status of background checks and pre-employment exams (polygraph, psych, medical).
• Organize background investigation files per POST standards and retention guidelines.
• Process new hire paperwork and coordinate with HR; assist with orientation of new employees.
• Coordinate mandatory training for each position within the Police Department.
• Maintain training documentation and upload to POST data portal.
• Assist with tracking the Police Department's training budget.
• Maintain records of employee POST certifications and submit copies to HR.
• Receive, sort, and distribute mail; maintain accurate filing systems and records.
• Inventory and maintain office supplies; ensure policy Adherence.

Skills

General office experience

Public contact

Organizational skills

Confidentiality

Education

High school diploma or GED

Associate’s degree (desirable)

Job description

The Cypress Police Department is seeking an Office Assistant I/II who is organized, proactive, and energetic to support personnel processing, onboarding, and training coordination. The role requires confidentiality and strong attention to detail in handling sensitive applicant and employee information.

Responsibilities include processing background paperwork, tracking exams, organizing files, assisting with new hire orientation, and maintaining training records.