Public Safety Office Assistant I/II – Onboarding & Records

City of Cypress, CA; Cypress (CA); On-site; USD 25,000 - 39,000; Full time

Job summary

The City of Cypress, CA Police Department is seeking an Office Assistant I/II to support personnel processing, onboarding, training coordination, and records management. The role requires solid organization, confidentiality, and proactive problem-solving to support a busy team within POST standards.

Qualifications include at least one year of general office experience, a high school diploma or G.E.D., and ideally an Associate's degree with law enforcement exposure.

Qualifications

• A minimum of one year of general office experience, including public contact.
• High school diploma or G.E.D.
• An Associate's degree and experience working in a law enforcement environment are highly desirable.

Responsibilities

• Prepare and provide background investigation paperwork to applicants upon successful completion of the testing process.
• Meet with applicants and review completed paperwork prior to the start of the background investigation.
• Track status of the background investigation and pre-employment exams such as the polygraph, psych and medical.
• Organize the background investigation folder according to POST standards; maintain files and related documents per the retention guidelines.
• Process new hire paperwork and coordinate with Human Resources as needed; assist the Bureau with orientation of new employees.
• Assist with the coordination of mandatory training for each position within the Police Department.
• Maintain training documentation as required and upload to POST's data portal.
• Assist with tracking the Police Department's training budget.
• Maintain record of employee POST certifications and submit copies to Human Resources.
• Receive, sort and distribute incoming and outgoing mail.
• Maintain accurate records and a filing system in accordance with policies and procedures which may include reviewing files for accuracy and completeness.
• Inventory and maintain office supplies.
• Maintain strict confidentiality regarding applicant and employee background information.
• Ensure department and city policy adherence concerning training, expenses and hiring standards.
• Perform other duties as assigned.

Skills

Public contact

General office experience

Organizational skills

Confidentiality

Education

High school diploma or G.E.D.

Associate's degree (desirable)

Job description

The City of Cypress, CA Police Department is seeking an Office Assistant I/II to support personnel processing, onboarding, training coordination, and records management. The role requires solid organization, confidentiality, and proactive problem-solving to support a busy team within POST standards.

Qualifications include at least one year of general office experience, a high school diploma or G.E.D., and ideally an Associate's degree with law enforcement exposure.