Public Records & Records Management Coordinator

City of Casselberry, FL; Florida; On-site; USD 42,000 - 61,000; Full time

Job summary

The City of Casselberry, FL, seeks a Records Coordinator to manage records across city departments in accordance with state statutes and city policies. This role serves as the public contact for the City Clerk’s Office on records requests and oversees identification, maintenance, protection, review, and disposition of records.

Responsibilities include scanning with Laserfiche, indexing documents, processing public records requests with proper redaction, and training staff on policies and

Qualifications

• A minimum of a high school education or GED is required.
• A minimum of three (3) years’ experience in administrative/clerical support in customer service/municipal service or related field is required.
• Must possess and maintain a valid Florida Driver’s license. A Motor Vehicle Record (MVR) check will be made to determine acceptance of past driving record.
• Florida Department of Law Enforcement background clearance is required.

Responsibilities

• Provides clerical and administrative support to the City Clerk’s Office.
• Assists with scanning and maintenance of public records in Laserfiche; verifies scanned images for completeness.
• Maintains official record copy files and permanent historical City documents.
• Provides or assists with classification, indexing and cross-referencing of documents.
• Assists departments with disposition and destruction of records that have met retention.
• Receives and acknowledges public records requests; coordinates and distributes requests records; reviews for redaction.
• Coordinates and facilitates employee training on public records policies and software.
• Develops work procedures to improve efficiency in the records management system.
• Performs special projects as required by the City Clerk.
• Assists with processing lien search requests.
• Prepares purchase orders and requisitions, processes invoices and reconciles expenses.

Skills

Microsoft Office

Communication

Organizational skills

Multitasking

Customer service

Public records knowledge

Education

High school diploma or GED

Tools

SunGard/Naviline

Laserfiche

SharePoint

Job description

The City of Casselberry, FL, seeks a Records Coordinator to manage records across city departments in accordance with state statutes and city policies. This role serves as the public contact for the City Clerk’s Office on records requests and oversees identification, maintenance, protection, review, and disposition of records.

Responsibilities include scanning with Laserfiche, indexing documents, processing public records requests with proper redaction, and training staff on policies and