Public Office Administrative Specialist

Kitsap County, WA; Port Orchard (WA); On-site; USD 2,480,000 - 3,857,000; Part time

Job summary

The Kitsap County Commissioners Office seeks an organized, service-oriented Office Support Assistant to provide front-desk, clerical, and administrative support to the Commissioners, County Administrator, Assistant County Administrator, and staff. This role serves as a point of contact for the public, County departments, vendors, and state agencies.

You will manage calendars, coordinate meetings and events, process records, respond to inquiries, and support licensing and records management

Qualifications

• One year of general office and/or customer service experience required; related education may substitute for up to six months.
• Strong administrative and clerical skills in a professional office setting.
• Exceptional customer service and professional communication with diverse stakeholders.
• Experience with records management, scheduling, and document processing is preferred.

Responsibilities

• Serve as front desk liaison to public, departments, vendors, and state agencies with high customer service.
• Receive, screen, and direct calls; provide information and escalate as needed.
• Manage calendars and scheduling for executives; coordinate meetings and events; track RSVPs.
• Provide general administrative support: correspondence, records processing, and document distribution.
• Process mail, manage supplies, and maintain inventory for daily operations.
• Maintain updated contact lists and display boards; support clerical tasks for executives.
• Create and manage filing systems; ensure records retention and accessibility per policy.
• Assist with licensing, records management, and public disclosure requests as required.
• Coordinate multiple activities while upholding confidentiality and professionalism.

Skills

Customer service

Clerical work

Scheduling

Records management

Office software

Tools

SharePoint

Workday

ILinx

Zoom

Job description

The Kitsap County Commissioners Office seeks an organized, service-oriented Office Support Assistant to provide front-desk, clerical, and administrative support to the Commissioners, County Administrator, Assistant County Administrator, and staff. This role serves as a point of contact for the public, County departments, vendors, and state agencies.

You will manage calendars, coordinate meetings and events, process records, respond to inquiries, and support licensing and records management