Executive Admin Specialist for City Operations

County-of-Kauai; Hawaii; On-site; USD 48,000 - 58,000; Full time

Job summary

County of Kaua'i is seeking an Administrative Assistant II to provide full administrative support for top-level management and County departments. Duties include planning, coordinating, and preparing materials, handling correspondence, and supporting executive actions.

The role requires a high school education and several years of clerical experience, with proficiency in word processing, spreadsheets, and databases. Monday–Friday on-site in Hawaii County works under civil service.

Qualifications

• Combination of education and experience substantially equivalent to graduation from high school
• Four and one half (4 ½) years of substantive clerical and secretarial work experience
• Experience using word processing, spreadsheets, and databases

Responsibilities

• Organizes and coordinates matters that require top-level or executive attention
• Provides administrative support to higher level management on special projects
• Prepares letters, reports, and other materials
• Screens and reviews incoming mail and answers routine correspondence
• Makes appointments for top-level managers or executives
• Maintains files of confidential correspondence, reports, minutes, and other materials

Skills

Typing

Filing

Word processing

Spreadsheets

Databases

Receptionist duties

Travel arrangements

Communication

Education

High school diploma

Tools

Word processing software

Spreadsheet software

Database software

Job description

County of Kaua'i is seeking an Administrative Assistant II to provide full administrative support for top-level management and County departments. Duties include planning, coordinating, and preparing materials, handling correspondence, and supporting executive actions.

The role requires a high school education and several years of clerical experience, with proficiency in word processing, spreadsheets, and databases. Monday–Friday on-site in Hawaii County works under civil service.