Public Sector Office Coordinator & Records Specialist

Whatcom County, WA; Bellingham (WA); On-site; USD 40,000 - 58,000; Full time

Benefits offered by this job

Medical, Dental, Vision coverage

PTO and paid holidays

Public retirement benefits

Job summary

Whatcom County is seeking an Office Coordinator to provide advanced administrative, operational, and office coordination support for a department or management team. The role covers office operations, records management, budgeting support, personnel assistance, and customer service while maintaining compliant processes and documenting procedures.

Responsibilities include organizing work, handling confidential information, and applying independent judgment to resolve routine issues.

Qualifications

• Associate’s degree in business administration, office administration, public administration, or a related field and two (2) years of progressively responsible administrative, office coordination, or office management experience involving public contact.
• Any equivalent combination of education, training and experience that clearly demonstrates the ability to perform the essential duties of the position may be considered. Experience may substitute for education and education may substitute for experience when appropriate.

Responsibilities

• Provides advanced administrative, operational, and office coordination support for a department, division, elected office, or management team.
• Coordinates office operations, records management, communications, budgeting, personnel support activities, projects, and customer service functions.
• Develops and maintains office systems, processes, and documentation, supports management initiatives, and ensures compliance with applicable policies, procedures, and regulatory requirements.

Education

Associate’s degree in business administration, office administration, public administration, or a related field

High school diploma or GED with six (6) years of progressively responsible administrative, office coordination, clerical, or office management experience

Job description

Whatcom County is seeking an Office Coordinator to provide advanced administrative, operational, and office coordination support for a department or management team. The role covers office operations, records management, budgeting support, personnel assistance, and customer service while maintaining compliant processes and documenting procedures.

Responsibilities include organizing work, handling confidential information, and applying independent judgment to resolve routine issues.