Public-Facing Administrative Coordinator

Harvard University; Cambridge (MA); On-site; USD 32,000 - 52,000; Part time

Benefits offered by this job

Paid time off

Medical insurance

Dental insurance

Vision insurance

Retirement plans

Tuition assistance

Commuter benefits

Job summary

Harvard University’s Center for Middle Eastern Studies (CMES) in Cambridge, MA, seeks an experienced Administrative Assistant to provide comprehensive office support. You will serve as the main public-representative at the CMES front desk, handle inquiries, manage facilities, and assist with travel, meetings, and publications.

The role requires strong organizational and communication skills, accuracy with administrative tasks, and the ability to balance multiple priorities in a busy academic

Qualifications

• Three or more years of related administrative experience.
• College degree preferred, or equivalent combination of education and experience.
• Strong organizational and communication skills.
• Ability to manage frequent interruptions and shifting priorities.

Responsibilities

• Serve as CMES's public facing representative, answering inquiries via main email and greeting visitors at front desk.
• Manage facilities including space, equipment, IT liaison, and room scheduling.
• Provide administrative support to the Center Director and Executive Director, including travel arrangements and meeting organization.
• Process financial transactions related to office administration and maintenance.
• Coordinate student travel grants and programs, including pre-departure forms and travel orientation.

Skills

Administrative experience

Communication skills

Microsoft Office

Phone and email handling

Education

College degree preferred

Tools

PC & Mac compatibility

Job description

Harvard University’s Center for Middle Eastern Studies (CMES) in Cambridge, MA, seeks an experienced Administrative Assistant to provide comprehensive office support. You will serve as the main public-representative at the CMES front desk, handle inquiries, manage facilities, and assist with travel, meetings, and publications.

The role requires strong organizational and communication skills, accuracy with administrative tasks, and the ability to balance multiple priorities in a busy academic