Public-Facing Administrative Assistant (Part-Time)

Montana Department of Administration (DOA); United States; Remote; USD 27,000 - 39,000; Part time

Benefits offered by this job

Health Insurance

Paid Leave & Holidays

Retirement Plan

Job summary

Montana Fish, Wildlife & Parks in Havre, MT, seeks an Administrative Assistant 3 to support front desk and licensing operations. The role is part-time, averaging 20 hours per week, increasing to 40 hours during March, October and November in a standard indoor office.

You will handle internal and external inquiries, issue licenses, balance cash receipts, maintain records, and support multiple programs with intermediate Excel and Microsoft 365 skills.

Qualifications

• Combination of education and experience equivalent to a high school diploma or equivalent and at least 2 years of job-related work experience.
• Experience dealing with the public, explaining complicated information, handling confidential or financial information, troubleshooting computer issues, or maintaining accurate records transfers is relevant.
• Ability to balance multiple programs and provide internal/external customer service.

Responsibilities

• Provide internal customer service, technical, and administrative support to agency programs.
• Sell licenses and accurately collect, process, and account for money.
• Provide technical support for computer systems, databases, and other technology used by FWP.
• Maintain records and assist with reporting and data entry.
• Use Excel at an intermediate level and Microsoft 365 applications.
• Collaborate with staff across the section while managing responsibilities with minimal supervision.

Job description

Montana Fish, Wildlife & Parks in Havre, MT, seeks an Administrative Assistant 3 to support front desk and licensing operations. The role is part-time, averaging 20 hours per week, increasing to 40 hours during March, October and November in a standard indoor office.

You will handle internal and external inquiries, issue licenses, balance cash receipts, maintain records, and support multiple programs with intermediate Excel and Microsoft 365 skills.