Public Affairs Staff Assistant: Events & Coordination

American Association for Public Opinion Research; Cambridge (MA); Hybrid; USD 65,000 - 75,000; Full time

Job summary

Harvard University in Cambridge is seeking a Staff Assistant, Public Affairs to provide administrative and project support for HPAC's leadership. You will coordinate complex calendars and travel, support events in Cambridge and Boston, and manage stakeholder communications with discretion and warmth.

The role requires strong writing, organizational skills, and the ability to handle confidential information in a fast-paced environment.

Qualifications

• 2+ years of experience with increasing levels of responsibility and independence.
• Strong command of Microsoft Office programs, with Outlook, Word, Excel, and PowerPoint.

Responsibilities

• Maintains calendars and travel for HPAC leadership; coordinates meetings and rooms.
• Supports virtual and in-person events; manages Zoom and event logistics (AV, catering, setup).
• Arranges facilities and services for events, conferences, and seminars.
• Prepares agendas and meeting reports; tracks events data for program records.

Skills

Office Suite

Calendar Mgmt

Event Coordination

Written Communications

Education

BA degree

Tools

Zoom

Microsoft Teams

Job description

Harvard University in Cambridge is seeking a Staff Assistant, Public Affairs to provide administrative and project support for HPAC's leadership. You will coordinate complex calendars and travel, support events in Cambridge and Boston, and manage stakeholder communications with discretion and warmth.

The role requires strong writing, organizational skills, and the ability to handle confidential information in a fast-paced environment.