Public Affairs Scheduler & Events Assistant

Harvard University; Cambridge (MA); Hybrid; USD 60,000 - 75,000; Full time

Benefits offered by this job

Health insurance

Retirement plans

Tuition assistance

Parental leave

Job summary

Harvard University is seeking a Staff Assistant, Public Affairs to provide administrative and project support for HPAC's Public Affairs team in Cambridge and Boston. Responsibilities include managing complex calendars and travel for senior leaders, coordinating virtual and in-person events, drafting memos and briefing materials, and maintaining stakeholder databases.

The role requires discretion, strong writing skills, and the ability to work independently or with colleagues in a fast-paced

Qualifications

• 2+ years of experience with increasing responsibility.
• Strong Microsoft Office skills and calendar management.
• Discretion handling confidential information.
• Fast-paced environment with shifting priorities.

Responsibilities

• Makes appointments, manages calendars and travel arrangements; schedules rooms and equipment.
• Assists with virtual and in-person events; manages Zoom and logistics.
• Prepares agendas and meeting reports; tracks events data for records.
• Maintains unit records and stakeholder contact lists.
• Drafts memos, briefings, and talking points; supports outreach to abutters.
• Coordinates department projects and provides support to leadership.

Skills

MS Office

Calendar management

Travel planning

Event support

Communication

Education

BA degree preferred

Tools

Zoom

Teams

Skype

Job description

Harvard University is seeking a Staff Assistant, Public Affairs to provide administrative and project support for HPAC's Public Affairs team in Cambridge and Boston. Responsibilities include managing complex calendars and travel for senior leaders, coordinating virtual and in-person events, drafting memos and briefing materials, and maintaining stakeholder databases.

The role requires discretion, strong writing skills, and the ability to work independently or with colleagues in a fast-paced