Public Affairs Admin & Events Specialist

Conditions. Workplace Diversity, LLC.; Cambridge (MA); Hybrid; USD 58,000 - 72,000; Full time

Benefits offered by this job

Paid time off

Medical, dental, and vision

Retirement plans

Wellbeing resources

Tuition assistance

Commuter benefits

Campus perks

Job summary

Harvard University’s Public Affairs and Communications team seeks a Staff Assistant, Public Affairs, to provide administrative and project support for department leadership in Cambridge and Boston. The role emphasizes calendar management, travel planning, event support, and effective communication with internal and external stakeholders.

The position requires strong Microsoft Office skills, 2+ years of administrative experience, and excellent writing abilities in a fast-paced environment.

Qualifications

• Minimum 2+ years of experience in administrative roles with increasing responsibility.
• Must have strong proficiency in Microsoft Office suite (Outlook, Word, Excel, PowerPoint).
• Excellent writing and communication skills; ability to handle confidential information.

Responsibilities

• Manage complex calendars and travel arrangements for department leaders.
• Support planning and execution of small- and large-scale events in Cambridge and Boston.
• Draft memos, briefings, and correspondence; develop talking points.
• Maintain databases of contacts and mailing lists; support outreach to stakeholders.
• Provide front-line coordination for department projects and special assignments.

Skills

Microsoft Office

Outlook

Word

Excel

PowerPoint

Written communication

Team collaboration

Scheduling/calendar management

Event planning

Education

Bachelor's degree preferred

Tools

Zoom

Teams

Skype

Job description

Harvard University’s Public Affairs and Communications team seeks a Staff Assistant, Public Affairs, to provide administrative and project support for department leadership in Cambridge and Boston. The role emphasizes calendar management, travel planning, event support, and effective communication with internal and external stakeholders.

The position requires strong Microsoft Office skills, 2+ years of administrative experience, and excellent writing abilities in a fast-paced environment.