PT Clerk Testing Center and Dual Credit

Midland College; Midland (TX); On-site; USD 17,000 - 25,000; Part time

Job summary

Midland College is seeking a Part-Time Clerk to support the Testing Center and Dual Credit Department on its Midland campus. The role includes testing check-in, data entry, and communications with students and staff.

You will handle dual credit inquiries, maintain records in the SIS, and assist with reports and program materials, while upholding FERPA guidelines and confidentiality.

Qualifications

• High school diploma or equivalent required.
• Computer literate with Microsoft Office (Word, Excel, Outlook).
• Strong organizational skills and attention to detail.
• Excellent interpersonal, written, and verbal communication skills.
• Ability to follow established procedures and maintain confidentiality.
• Associate degree preferred.
• One year of clerical, administrative support, or related experience.
• Experience in a college, testing center, or educational environment.
• Familiarity with student information systems and database management.

Responsibilities

• Assist with the check-in and check-out process for students taking exams, ensuring proper identification and documentation.
• Monitor testing areas to ensure adherence to testing policies, procedures, and academic integrity standards.
• Provide general information to students regarding testing procedures and requirements.
• Assist with maintaining accurate testing records and documentation.
• Support the coordination of various tests.
• Answer Dual Credit phone line and email, providing timely, accurate, and professional responses to student, parent, and partner inquiries.
• Assist with data entry and maintenance of dual credit student records in the student information system.
• Communicate with students, parents, high school staff, and college personnel regarding dual credit procedures and requirements.
• Maintain organized and accurate student files and documentation in compliance with institutional and FERPA guidelines.
• Assist with preparing reports, correspondence, and program materials.
• Support dual credit staff with general clerical and administrative duties.
• Provide excellent customer service to students, staff, faculty, and external partners in person, by phone, and via email.
• Assist with office coverage, scheduling, and front desk support as needed.
• Maintain confidentiality of student records and sensitive information.
• Perform other duties as assigned to support Testing Center and Dual Credit operations.

Skills

Organizational skills

Communication skills

Confidentiality

Attention to detail

Customer service

Education

High School Diploma or equivalent

Associate degree (preferred)

Tools

Microsoft Office

Job description

Job Location: Main Campus - MIDLAND, TX 79705. Position Type: Part Time. Education Level: High School. Job Category: Admin - Clerical.

The Part-Time Clerk supports the daily operations of the Testing Center and Dual Credit Department by providing administrative, clerical, and student support services. This position assists with testing administration, student check-in and verification, data entry, records maintenance, and communication with students, faculty, and staff. The clerk ensures compliance with institutional policies, testing protocols, and dual credit procedures while maintaining a professional, student-centered environment.

Testing Center Support

• Assist with the check-in and check-out process for students taking exams, ensuring proper identification and documentation
• Monitor testing areas to ensure adherence to testing policies, procedures, and academic integrity standards
• Provide general information to students regarding testing procedures and requirements
• Assist with maintaining accurate testing records and documentation
• Support the coordination of various tests

Dual Credit Program Support

• Answer Dual Credit phone line and email, providing timely, accurate, and professional responses to student, parent, and partner inquiries
• Assist with data entry and maintenance of dual credit student records in the student information system
• Communicate with students, parents, high school staff, and college personnel regarding dual credit procedures and requirements
• Maintain organized and accurate student files and documentation in compliance with institutional and FERPA guidelines
• Assist with preparing reports, correspondence, and program materials
• Support dual credit staff with general clerical and administrative duties

General Administrative Support

• Provide excellent customer service to students, staff, faculty, and external partners in person, by phone, and via email
• Assist with office coverage, scheduling, and front desk support as needed
• Maintain confidentiality of student records and sensitive information
• Perform other duties as assigned to support Testing Center and Dual Credit operations

Required Qualifications

• High school diploma or equivalent required
• Computer literate with working knowledge of Microsoft Office (Word, Excel, Outlook)
• Strong organizational skills and attention to detail
• Excellent interpersonal, written, and verbal communication skills
• Ability to follow established procedures and maintain confidentiality

Preferred Qualifications

• Associate degree
• One (1) year of clerical, administrative support, customer service, or related experience
• Experience working in a college, testing center, or educational environment
• Familiarity with student information systems and database management

Physical Demands

• Must be able to remain in a stationary position 50% of the time
• This position may require occasional travel for training, meetings, and events both in and out of town
• Repetitive use of a keyboard at a workstation
• Use of manual dexterity
• The person in this position frequently communicates with others verbally and electronically; must be able to exchange accurate information
• Specific vision abilities required by this job include close vision, distance vision, color vision, and the ability to adjust focus
• Frequently moves boxes or equipment weighing up to 25 pounds
• Duties indoors and some outdoors
• Ability to work extended hours, including weekends, during periods of registration, and attend Midland College or community events