PT Accounting & Admin Assistant

CMS Housing / a.m. RODRIGUEZ ASSOCIATES inc.; Pittsburgh (Allegheny County); On-site; USD 21,000 - 32,000; Part time

Job summary

CMS Housing / a.m. RODRIGUEZ ASSOCIATES inc. is seeking an Accounting and Admin Assistant for a part-time role to support the accounting department with payable/receivable tasks and record-keeping.

The position reports to the Controller and interacts with the Director of Operations, property managers, and vendors to ensure accurate and timely financial processing. Ideal candidates will have strong organization, communication skills, proficiency in Word/Excel, and experience with accounting

Qualifications

• High school diploma; associate degree preferable in bookkeeping or accounting.
• 2+ years accounts payable or general accounting experience.
• Strong organizational, communication, and time management skills.

Responsibilities

• Enter and process vendor payments through automated accounts payable system (Yardi).
• Review invoices for appropriate approvals and account coding.
• Review and reconcile invoice discrepancies.
• Address and respond to vendor inquiries.
• Ensure utility invoices and company credit card transactions are properly coded and paid timely.
• Process and deposit various cash receipts.
• Assist the Assistant Controller with compilation of monthly and quarterly financial reports and bank reconciliations.
• Provide administrative support to the corporate office, including filing, processing mail, scanning, etc.
• Assist Accounting Department and Director of Operations with special projects.

Skills

Accounts payable

Accounts receivable

Financial reconciliation

Microsoft Excel

Microsoft Word

Vendor communications

Education

High school diploma

Associate degree in bookkeeping or accounting

Tools

Yardi software

Microsoft Excel

Microsoft Word

Job description

Accounting and Admin Assistant - Part Time Position

Summary

The Accounting Assistant provides support to the Accounting Department with a variety of accounting and administrative tasks, including accounts payable and receivable, account reconciliations, and organization of financial records. The Accounting Assistant reports to the Controller and will have daily interaction with the Director of Operations, Property Managers, and vendors.

Essential Duties and Responsibilities

• Enter and process vendor payments through automated accounts payable system (Yardi).
• Review invoices for appropriate approvals and account coding.
• Review and reconcile invoice discrepancies.
• Address and respond to vendor inquiries.
• Ensure utility invoices and company credit card transactions are properly coded and paid timely.
• Process and deposit various cash receipts.
• Assist the Assistant Controller with compilation of monthly and quarterly financial reports and bank reconciliations.
• Provide administrative support to the corporate office, including but not limited to filing, processing daily mail, creating FedEx slips, scanning, etc.
• Assist Accounting Department and Director of Operations with special projects and other tasks as assigned.

Other

• Maintains open communication with accounting and corporate office team.
• Has a \"can-do,\" productive, self-motivated attitude, demonstrates initiative, and suggests improved processes.

Qualifications / Experience

Potential candidate should have a high school diploma; associate degree in bookkeeping or accounting preferred; and at least two years of accounts payable or general accounting experience. In addition, the candidate should have excellent organizational, communication, and time management skills. Candidate must be proficient in Microsoft Word and Excel. Experience with Yardi software is a plus.