Staff Accountant/Bookeeper

GORDON MANAGEMENT COMPANY LLC; City of Albany (NY); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Employee discounts

Wellness resources

401(k) matching

Competitive salary

Dental insurance

Health insurance

Job summary

GORDON MANAGEMENT COMPANY LLC is seeking an experienced Accounts Payable/Administrative professional to manage vendor invoices, coding, and month-end close for multiple properties. You will maintain vendor records, reconcile statements, and coordinate with contractors and utilities in a busy office.

Requirements include an Associate degree in accounting or related field, 5+ years in AP or admin roles, and proficiency in Yardi, AppFolio or QuickBooks. Real estate experience is a plus.

Qualifications

• Associate’s degree in Accounting, Business Administration, or related field (Bachelor’s preferred).
• 5+ years of experience in accounts payable or administrative roles.
• Familiarity with property management software (Yardi, AppFolio, QuickBooks) is preferred.
• Having real estate experience is added advantage.
• Proficiency in Microsoft Office (Word, Excel, Outlook).
• Strong attention to detail, time management, and organizational skills.
• Ability to handle sensitive and confidential information.
• Excellent communication and interpersonal skills.

Responsibilities

• Review and process vendor invoices and employee expense reports accurately and on time.
• Code invoices to appropriate properties, departments, and GL accounts.
• Book-Keeping and posting Journal entries.
• Ensure proper approvals are obtained before payment processing.
• Maintain accurate records of payments and vendor files.
• Reconcile vendor statements and resolve billing discrepancies.
• Credit card reconciliation.
• Assist in month-end closing and provide AP-related reports.
• Track W-9s, and certificates of insurance for vendors.
• Communicate regularly with contractors, vendors, and utility companies.
• Answer phones, direct calls, and greet visitors.
• Maintain organized digital and physical filing systems.
• Order and manage office supplies and vendor services.
• Help prepare internal reports and documentation for real estate projects.
• Perform other administrative tasks as assigned by management.

Skills

Accounts payable

Administrative support

Microsoft Excel

Communication skills

Education

Associate degree in Accounting

Bachelor’s degree preferred

Tools

Yardi

AppFolio

QuickBooks

Job description

Benefits:

• Employee discounts
• Wellness resources
• 401(k) matching
• Competitive salary
• Dental insurance
• Health insurance

Accounts Payable Duties:

• Review and process vendor invoices and employee expense reports accurately and on time.
• Code invoices to appropriate properties, departments, and GL accounts.
• Book-Keeping and posting Journal entries.
• Ensure proper approvals are obtained before payment processing.
• Maintain accurate records of payments and vendor files.
• Reconcile vendor statements and resolve billing discrepancies.
• Credit card reconciliation.
• Assist in month-end closing and provide AP-related reports.
• Track W-9s, and certificates of insurance for vendors.
• Communicate regularly with contractors, vendors, and utility companies.

Office Administrative Duties:

• Answer phones, direct calls, and greet visitors.
• Maintain organized digital and physical filing systems.
• Order and manage office supplies and vendor services.
• Help prepare internal reports and documentation for real estate projects.
• Perform other administrative tasks as assigned by management.

Qualifications:

• Associate’s degree in Accounting, Business Administration, or related field (Bachelor’s preferred).
• 5+ years of experience in accounts payable or administrative roles.
• Familiarity with property management software (e.g., Yardi, AppFolio, QuickBooks) is preferred.
• Having real estate experience is added advantage.
• Proficiency in Microsoft Office (Word, Excel, Outlook).
• Strong attention to detail, time management, and organizational skills.
• Ability to handle sensitive and confidential information.
• Excellent communication and interpersonal skills.

Working Conditions:

Office-based environment with regular interaction with vendors, tenants, and property managers.

Multi entity accounting, has lot of potential to grow.