Staff AccountantBookeeper

GORDON MANAGEMENT COMPANY LLC; City of Albany (NY); On-site; USD 40,000 - 60,000; Full time

Benefits offered by this job

Employee discounts

Free food & snacks

Wellness resources

Job summary

A property management firm located in Albany, NY, is seeking a qualified individual for an Accounts Payable position. Responsibilities include processing invoices, maintaining records, and handling office administrative tasks. Ideal candidates should have an Associate’s degree in Accounting or Business Administration, with at least 3 years of relevant experience. Strong organizational and communication skills are essential for success in this role.

Qualifications

• 3+ years of experience in accounts payable or administrative roles.
• Ability to handle sensitive and confidential information.
• Familiarity with property management software is preferred.

Responsibilities

• Review and process vendor invoices and employee expense reports accurately.
• Ensure proper approvals before payment processing.
• Maintain organized digital and physical filing systems.

Skills

Attention to detail

Time management

Organizational skills

Excellent communication

Interpersonal skills

Education

Associate’s degree in Accounting or Business Administration

Bachelor’s degree (preferred)

Tools

Microsoft Office (Word, Excel, Outlook)

Property management software (Yardi, AppFolio, QuickBooks)

Job description

Benefits

• Employee discounts
• Free food & snacks
• Wellness resources

Accounts Payable Duties

• Review and process vendor invoices and employee expense reports accurately and on time.
• Code invoices to appropriate properties, departments, and GL accounts.
• Ensure proper approvals are obtained before payment processing.
• Maintain accurate records of payments and vendor files.
• Reconcile vendor statements and resolve billing discrepancies.
• Credit card reconciliation.
• Assist in month-end closing and provide AP-related reports.
• Track W-9s, and certificates of insurance for vendors.
• Communicate regularly with contractors, vendors, and utility companies.

Office Administrative Duties

• Answer phones, direct calls, and greet visitors.
• Maintain organized digital and physical filing systems.
• Order and manage office supplies and vendor services.
• Help prepare internal reports and documentation for real estate projects.
• Perform other administrative tasks as assigned by management.

Qualifications

• Associate’s degree in Accounting, Business Administration, or related field (Bachelor’s preferred).
• 3+ years of experience in accounts payable or administrative roles.
• Familiarity or ability to learn property management software (e.g., Yardi, AppFolio, QuickBooks) is preferred.
• Proficiency in Microsoft Office (Word, Excel, Outlook).
• Strong attention to detail, time management, and organizational skills.
• Ability to handle sensitive and confidential information.
• Excellent communication and interpersonal skills.

Working Conditions

Office-based environment with regular interaction with vendors, tenants, and property managers.