Psychiatry Admin Assistant – Scheduling, Liaison & Dashboards

UPMC; Pittsburgh (Allegheny County); On-site; USD 42,000 - 56,000; Full time

Job summary

UPMC is seeking an Administrative Assistant - Associate to provide general administrative support to a department within its psychiatry consultation-liaison service across multiple facilities. The role involves coordinating schedules, maintaining calendars for lectures and attendings, and handling onboarding/offboarding materials for staff and faculty.

Under supervision, you will assist with billing, prepare reports, troubleshoot system issues, and track metrics using dashboards.

Qualifications

• High School diploma or equivalent.
• Up to 1 year administrative experience preferred.
• Working knowledge of MS Word, MS Excel, MS Outlook, PowerPoint and MS Exchange/Calendar.

Responsibilities

• Handle calls for psychiatry consultation-liaison team across 13+ UPMC hospitals.
• Create and distribute weekly staffing schedules.
• Maintain calendars for lectures, clinic director, and attendings.
• Update onboarding/offboarding info cards for staff and faculty.
• Provide administrative backup for supervisor and track metrics with dashboards.

Skills

Communication skills

Organizational skills

Scheduling

Record-keeping

Problem-solving

Education

High School diploma or equivalent

Tools

MS Office

MS Word

MS Excel

MS Outlook

MS PowerPoint

Job description

UPMC is seeking an Administrative Assistant - Associate to provide general administrative support to a department within its psychiatry consultation-liaison service across multiple facilities. The role involves coordinating schedules, maintaining calendars for lectures and attendings, and handling onboarding/offboarding materials for staff and faculty.

Under supervision, you will assist with billing, prepare reports, troubleshoot system issues, and track metrics using dashboards.