Executive Assistant II - Neurology Leadership Support

UPMC; Pittsburgh (Allegheny County); On-site; USD 45,000 - 65,000; Full time

Job summary

UPMC University of Pittsburgh Physicians is hiring a Full-Time Executive Assistant II to support the Neurology Administration team at 3471 Fifth Avenue, Pittsburgh.

Hours: Monday through Friday, standard business hours. This role provides high‑level administrative support to the Department Chair and executive leadership.

Responsibilities include calendar management, travel arrangements, confidential correspondence, and preparing reports.

Qualifications

• High-level administrative support experience with discretion and confidentiality.
• Proven calendar management and executive meeting coordination.
• Experience arranging travel and handling information requests.

Responsibilities

• Prioritizes multiple projects and follows through promptly.
• Interacts with staff at all levels with professionalism and discretion.
• Compiles information and distributes timely reports.
• Maintains confidential filing systems and quick document retrieval.
• Manages mail flow with strict confidentiality for executive mail.
• Records and distributes meeting minutes promptly.
• Arranges executive travel and reservations.
• Answers and routes incoming calls efficiently.
• Coordinates complex executive calendars with internal/external teams.
• Uses sound judgment and policy knowledge to respond to inquiries.

Job description

UPMC University of Pittsburgh Physicians is hiring a Full-Time Executive Assistant II to support the Neurology Administration team at 3471 Fifth Avenue, Pittsburgh.

Hours: Monday through Friday, standard business hours. This role provides high‑level administrative support to the Department Chair and executive leadership.

Responsibilities include calendar management, travel arrangements, confidential correspondence, and preparing reports.