Operations & Administrative Specialist - Psychiatry

The University of Alabama; Tuscaloosa (AL); On-site; USD 25,000 - 31,000; Full time

Job summary

The University of Alabama is seeking an Administrative Assistant II to support the Psychiatry unit in the College of Community Health Sciences. You will handle calls, emails, data entry, draft communications, and assist with budget-related tasks.

The role requires strong communication skills, reliability, and the ability to work with residents, medical students, and faculty in a fast-paced environment. Normal hours are Monday–Friday with occasional evenings or weekends as needed.

Qualifications

• Required: High school diploma or GED and two years of administrative experience; OR associate’s degree or higher.
• Excellent communication and customer service skills; ability to work collaboratively and cope with stress; strong data entry skills and familiarity with MS Office.
• Preferred: experience with University financial policies and Concur, P-Card, and budgeting.

Responsibilities

• Provide administrative support for unit operations.
• Receive and route phone calls, emails, and guests.
• Maintain files and enter data.
• Draft communications on supervisor/departmental staff behalf.
• Reconcile P-Card/Concur for staff/faculty against departmental budget.
• Perform simple budget monitoring/entry.
• Operate standard office equipment.

Skills

Communication

Customer service

Data entry

Microsoft Office

Organizational skills

Teamwork

Education

High school diploma or GED

Associate’s degree or higher

Tools

Banner

Concur

P-Card

Purchasing system

Job description

The University of Alabama is seeking an Administrative Assistant II to support the Psychiatry unit in the College of Community Health Sciences. You will handle calls, emails, data entry, draft communications, and assist with budget-related tasks.

The role requires strong communication skills, reliability, and the ability to work with residents, medical students, and faculty in a fast-paced environment. Normal hours are Monday–Friday with occasional evenings or weekends as needed.