Psychiatric CMA & Office Coordinator for TMS

Alfredo H Arellano PMHCNS-BC, PA; Texas; On-site; USD 25,000 - 39,000; Full time

Job summary

Alfredo H Arellano PMHCNS-BC, PA in Texas is seeking a detail‑oriented office administrator to support psychiatric services. You will greet patients, verify insurance, collect copays, and manage electronic medical records while delivering courteous customer service.

The role also involves coordinating Transcranial Magnetic Stimulation (TMS) sessions, assisting with CMA duties, handling scheduling, authorizations, and maintaining the office calendar.

Responsibilities

• Greet visitors and direct them to the proper area.
• Collect patient information including insurance, copays, and contact details for the EMR.
• Check insurance eligibility for patients with appointments and follow up on inactive coverage.
• Answer phones and respond to voicemails promptly.
• Maintain office inventory and ensure adequate medical supplies.
• Assist with correspondence (email and letters) for the medical staff.
• Process monies owed and issue receipts.
• Schedule patient appointments and obtain necessary authorizations.
• Maintain master calendar for medical staff.
• Complete required paperwork or documentation.
• Ensure signed TMS consent forms and insurance authorizations; administer TMS per protocols.
• Assist provider with cortical mappings, measurements and cap placement.
• Explain TMS procedures and potential effects to patients.

Job description

Alfredo H Arellano PMHCNS-BC, PA in Texas is seeking a detail‑oriented office administrator to support psychiatric services. You will greet patients, verify insurance, collect copays, and manage electronic medical records while delivering courteous customer service.

The role also involves coordinating Transcranial Magnetic Stimulation (TMS) sessions, assisting with CMA duties, handling scheduling, authorizations, and maintaining the office calendar.