PS Administrative Assistant

University of Utah; Salt Lake City (UT); On-site; USD 25,361 - 36,823; Full time

Job summary

The University of Utah is seeking a PS Administrative Assistant for the Department of Neurosurgery, Division of Pediatric Neurosurgery. This role involves providing complex administrative support to surgeons, coordinating schedules, managing travel, and maintaining budget records. Ideal candidates should have an associate degree in business and three years of secretarial experience. The position offers a work schedule from Monday to Friday with flexible hours. Salary ranges from $18.41 to $26.73 based on experience.

Qualifications

• 3 years full-time secretarial experience required.
• Demonstrated human relations and effective written and verbal communication skills required.
• Direct supervisory experience preferred.

Responsibilities

• Coordinates complex schedules and meetings.
• Coordinates travel and reimbursements.
• Scans patient records into EMR.
• Maintains budget records and reconciles accounts.
• Collects, organizes, and analyzes data for specialized reports.
• Coordinates the preparation of operating reports.
• Assists with implementing policies and procedures.
• Provides administrative support by scheduling appointments.

Skills

Human relations

Effective written and verbal communication

Basic bookkeeping practices

Education

Associate degree in business

Job description

Overview

PS Administrative Assistant

Job Summary

This position provides complex administrative support to surgeons in the Department of Neurosurgery, Division of Pediatric Neurosurgery, at Primary Children's Hospital.

Responsibilities

1. Coordinates complex schedules and meetings.
2. Coordinates travel and reimbursements.
3. Scans patient records into EMR.
4. Maintains budget records, such as reconciling accounts and preparing expenditure statements.
5. Collects, organizes and analyzes data for specialized reports.
6. Coordinates the collection and preparation of operating reports.
7. Assists with the implementation of department and University policies and procedures.
8. Provides administrative support by scheduling appointments, coordinating meetings and conferences and maintaining and ordering office supplies.

This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

Work Conditions

Nearly continuously: office environment. Physical requirements and frequency: Sitting, hearing, listening, talking; Often: repetitive hand motion (such as typing), walking; Seldom: bending, reaching overhead.

Minimum Qualifications

Associate degree in business or equivalency (one year of education can be substituted for two years of related work experience) and three years full-time secretarial experience required. Demonstrated human relations and effective written and verbal communication skills required. Knowledge of basic bookkeeping practices and direct supervisory experience preferred.

This position is patient-sensitive and must fulfill all associated requirements. We protect our patients, coworkers and community by requiring all patient-sensitive employees to be immunized according to CDC standards and hospital policy. Limited exemptions may be made for documented medical contraindications or religious beliefs that object to vaccinations.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Job Details

• Requisition Number: PRN44908B
• Work Schedule Summary: Monday- Friday; 8:00AM – 4:30PM or 8:30AM – 5:00PM
• Department: 00268 - Neurosurgery
• Location: Campus
• Pay Rate Range: 18.41 to 26.73 DOE