Administrative Assistant (FT) - Pediatric Administration

The University of Kansas Health System; Kansas City (KS); On-site; USD 40,000 - 54,000; Full time

Job summary

The University of Kansas Health System is seeking an Administrative Assistant (FT) for Pediatric Administration. This role provides high-level administrative support to departments and clinics, including scheduling, data gathering, and report preparation.

Key duties include leading administrative functions, coordinating travel and credentialing, handling timekeeping, and preparing communications. Requires strong MS Office skills and a minimum high school diploma, with preferred bachelor's degree.

Qualifications

• High School Diploma required.
• 2+ years of operational experience in the department or specialty line.
• Proficiency in Microsoft Outlook, Word, Excel, PowerPoint and Access.

Responsibilities

• Assist in daily operations of the office.
• Lead the administrative efforts of the department/clinic.
• Schedule meetings; Coordinate travel arrangements.
• Coordinate credentialing/licensing; Submits expenses (Workday).
• Enter timekeeping (Kronos).
• Prepare manuscripts, memorandums, emails, and reports.
• Answer nonclinical calls and provide communications; Transcription.
• Event planning and coordination; Prepare and edit reports.

Skills

Operational experience

Fluent English

Education

High School Diploma

Bachelor's Degree (preferred)

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

PowerPoint

Access

Job description

Position Title

Administrative Assistant (FT) - Pediatric Administration

Days - Full Time

CDU-Children’s Dev

Position Summary / Career Interest:

The Administrative Assistant to Ambulatory provides high-level administrative support for departments and clinics. They support management and physicians in the assigned area in a variety of administrative task such as scheduling, CME balance tracking, payroll assistance and gathering data and preparing reports. Leads the administrative functions of assigned areas.

Responsibilities and Essential Job Functions

• Assists in daily operations of the office.
• Subject matter expert and leads the administrative efforts of the department/clinic.
• Schedule meetings
• Coordinates travel arrangements
• Coordinates credentialing/licensing
• Submits expenses (Workday)
• Documents provider effort distribution (cFTE database, QGenda)
• Enters timekeeping (Kronos)
• Prepares manuscripts
• Prepares and edits memorandums, emails, etc.
• Answers (nonclinical) telephone calls and provides communications
• Transcription
• Event planning and coordination
• Prepares, proofs, edits, and collates reports
• Uses filing systemfor historical documentation and personnel transitions
• Must be able to perform the professional, clinical and or technical competencies of the assigned unit or department.
• These statements are intended to describe the essential functions of the job and are not intended to be an exhaustive list of all responsibilities. Skills and duties may vary dependent upon your department or unit. Other duties may be assigned as required.

Required Education and Experience

• High School Graduate
• 2 or more years of operational experience in the department or specialty line.

Preferred Education and Experience

• Bachelors Degree
• Technical or professional training/degree in Business School
• health care experience

Required Language Skills

• Fluent English - Read, write, speak and understand.

Knowledge Requirements

• Proficiency in Microsoft Outlook, Word, Excel, PowerPoint and Access required

Time Type:

Full time

Job Requisition ID:

R-57108

Important information for you to know as you apply:

• The health system is an equal employment opportunity employer. Qualified applicants are considered for employment without regard to race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, ancestry, age, disability, veteran status, genetic information, or any other legally-protected status. See also Diversity, Equity & Inclusion.

• The health system provides reasonable accommodations to qualified individuals with disabilities. If you need to request reasonable accommodations for your disability as you navigate the recruitment process, please let our recruiters know by requesting an Accommodation Request form using this link [e-mail].

• Employment with the health system is contingent upon, among other things, agreeing to the health-system-dispute-resolution-program.pdf and signing the agreement to the DRP.