Physician Admin Assistant - Neurosurgery (Full Time, Days)

Miami Neuroscience Institute Baptist Health South Florida; Miami (FL); On-site; USD 42,000 - 54,000; Full time

Job summary

Miami Neuroscience Institute Baptist Health South Florida is seeking an experienced Clerical/Administrative professional to provide comprehensive support to physicians and leaders. The role includes scheduling appointments, tests, admissions, and procedures, handling correspondence, and maintaining records.

You will prepare reports, coordinate travel, and transcribe clinical documents. Ideal candidates have 2 years of office customer service and administrative experience, with bilingual

Qualifications

• 2 years of customer service experience in an office setting or similar environment.
• 2 years of administrative experience and/or physician office experience preferred.
• Bilingual: English/Spanish highly preferred.
• Knowledge of grammar, punctuation, spelling, and business related writing skills.
• Knowledge of medical terminology.
• Knowledge of office equipment and system programs including Microsoft Word, Excel, PowerPoint and Internet.
• Able to organize and compose general business communication for review and signature.
• Ability to represent department/function in a professional, courteous, and efficient manner

Responsibilities

• Answer and screen calls for physicians and leader regarding patients, medical results, pharmacy prescriptions, and refills; take messages as needed.
• Assist physicians and leader in completing credentialing applications, medical license requirements, and current memberships.
• Maintain log of physicians' Continuing Medical Education credits, expenses, and teaching hours.
• Check documentation submitted for physician attention to ensure all data, files, signatures, etc. are included.
• Coordinate and schedule surgeries, procedures, and diagnostic testing; obtain authorizations and follow up on pending requests.
• Gather data for general information or special reports; contact employees, departments, agencies, and individuals for documents/reports as needed.
• Prepare medical reports and documents for approval by leader or physician.
• Make appointments and maintain calendar; record conferences, rounds, schedules, and consultations.
• Act as liaison between employees, agencies, and other physician practices.
• Order medical and office supplies; responsible for equipment and repairs.
• Process travel applications and arrange travel including hotels.
• Transcribe letters, memos, medical reports, referrals, case histories, consent forms, lab reports, and research summaries.
• Prepare PowerPoint presentations for meetings; maintain medical records and abstracts.

Job description

Description

Job Summary

Performs and provides administrative support services such as scheduling appointments, tests, admissions and procedures as needed. Preparing correspondence and manuscripts, scheduling meetings, maintaining records & files, and conducting special projects as assigned by Physician and Leader.

Job Specific Duties

• Answers and screens calls for Physician(s) and Leader regarding patients, medical results, pharmacy prescriptions, and refills in a professional manner. Takes messages as needed.
• Assists Physician(s) and Leader in filling out credentialing applications, medical license requirements, and current memberships.
• Maintains a log of Physicians' Continuing Medical Education credits, all associated expenses, and teaching hours.
• Checks documentation being submitted for Physician's attention to ascertain all relevant data, files, signatures, etc. are included.
• Coordinates and schedules surgeries, procedures, and diagnostic testing for patients. Obtains authorizations and follow-up on pending requests in order to meet patient needs.
• Gathers data for general information purposes or special reports, contacting other employees, departments, agencies, and individuals for additional documents and/or reports as necessary.
• Prepares medical reports and/or documents for Leader's or Physician's approval.
• Makes appointments and maintains calendar, recording such items as medical conferences, rounds, schedules, consultation requests, etc.
• Acts as liaison between employees, agencies, and other physician practices.
• Orders medical and office supplies. Responsible for equipment and repairs.
• Processes all travel applications and makes travel arrangements including hotel reservations.
• Transcribes letters, memoranda, medical examinations, clinical referrals, case summaries, initial workups, consent forms, laboratory reports and/or research summaries.
• Prepares PowerPoint presentations for meetings and forums. Prepares and maintains medical records and documents such as abstracts and medical case histories.

Qualifications

Minimum Job Requirements

• 2 years of customer service experience in an office setting or similar environment

Knowledge, Skills, and Abilities

• High school education or equivalent preferred.
• 2 years of administrative experience and/or physician office experience preferred.
• Bilingual: English/Spanish highly preferred.
• Knowledge of grammar, punctuation, spelling, and business related writing skills.
• Knowledge of medical terminology.
• Knowledge of office equipment and system programs including Microsoft Word, Excel, PowerPoint and Internet.
• Able to organize and compose general business communication for review and signature.
• Ability to represent department/function in a professional, courteous, and efficient manner

Job:

Clerical/Administrative

Department:

NCPS NEUROSUR MAIN-3100-472752

Job Status:

Professional