Senior Executive Coordinator to a University Professor

Harvard University; Cambridge (MA); Hybrid; USD 85,000 - 110,000; Full time

Benefits offered by this job

Medical insurance

Tuition assistance

Parental leave

Retirement plans

Commuter benefits

Job summary

Harvard University is seeking a Senior Executive Coordinator to provide high-level support to a senior professor within the Ash Center for Democratic Governance and Innovation. The role requires discretion, superior organizational skills, and the ability to manage a high volume of requests across diverse stakeholders.

Responsibilities include complex calendar management, travel planning, financial tracking, and proactive communication with internal teams and external partners.

Qualifications

• Bachelor’s degree or equivalent experience and 5 years of professional experience in increasingly responsible administrative positions.
• Experience handling complex logistics for a high-ranking or senior leader in a fast-paced environment.
• Strong attention to detail and high standards for quality of work.
• Excellent time management and ability to track multiple work streams.

Responsibilities

• Manage a complex calendar for the Director with margin for meals and sustainability needs.
• Interface with faculty, students, staff, external partners, media, and others on behalf of the Director.
• Coordinate travel arrangements including flights and hotels; coordinate with agencies as needed.
• Track commitments and deadlines; communicate updates to the team; maintain regular Director activity communications.

Skills

Attention to detail

Time management

Discrete judgment

Interpersonal communication

Diplomacy

Proactive initiative

High emotional intelligence

Education

Bachelor’s degree or equivalent experience

Tools

Word processing

Spreadsheet skills

Database management

AI tools familiarity

Job description

Harvard University is seeking a Senior Executive Coordinator to provide high-level support to a senior professor within the Ash Center for Democratic Governance and Innovation. The role requires discretion, superior organizational skills, and the ability to manage a high volume of requests across diverse stakeholders.

Responsibilities include complex calendar management, travel planning, financial tracking, and proactive communication with internal teams and external partners.