Provost Office Administrative Specialist

University of Nevada, Las Vegas (UNLV); Reno (NV); On-site; USD 40,000 - 52,000; Full time

Benefits offered by this job

Health insurance options

Life insurance

Paid vacation and sick leave

Fitness center membership

Employee assistance program

Job summary

University of Nevada, Reno is seeking an Administrative Assistant to join the Office of the Provost. You will support Vice Provosts and the Chief of Staff, manage calendars, coordinate meetings, prepare reports, and handle confidential information in a fast-paced higher-education environment.

The role emphasizes liaison work among faculty, staff, students, and the public, with responsibilities spanning office management, purchasing continuity, and event support.

Qualifications

• Graduation from high school or equivalent; four (4) years of progressively responsible relevant work experience.
• Experience providing administrative/program support to professional staff and management; secretarial duties in support of a manager.

Responsibilities

• Read, screen and process incoming correspondence, mail, phone calls, and reports; forward items to the appropriate staff and administrators.
• Maintain and prioritize calendars for Vice Provosts and Chief of Staff.
• Coordinate and schedule meetings and trainings, prepare correspondence, agendas, minutes and supporting documentation.
• Researches, assembles and develops presentations, projects and reports for the Vice Provosts and Chief of Staff.
• Coordinate departmental communications and ensure timely cyclical communications; manage departmental budget and HR transactions.

Skills

Administrative support

Calendar management

Interdepartmental coordination

Secretarial duties

Education

High school diploma

Tools

Microsoft Word

Microsoft Excel

Job description

University of Nevada, Reno is seeking an Administrative Assistant to join the Office of the Provost. You will support Vice Provosts and the Chief of Staff, manage calendars, coordinate meetings, prepare reports, and handle confidential information in a fast-paced higher-education environment.

The role emphasizes liaison work among faculty, staff, students, and the public, with responsibilities spanning office management, purchasing continuity, and event support.