Administrative Assistant 3 - Provost Office

University of Nevada, Las Vegas (UNLV); Reno (NV); On-site; USD 25,151 - 35,821; Full time

Benefits offered by this job

Health insurance options

Annual membership at the E.L.Wiegand Fitness Center

Employee assistance program (EAP)

Job summary

The University of Nevada, Las Vegas (UNLV) is looking for an Administrative Assistant 3 for the Provost Office. This role involves managing HR issues for student employees and supporting financial functions such as expense reports, procurement card verifications, and general administrative tasks.

Applicants should have at least three years of experience in a relevant field and possess strong organizational skills. Benefits include health insurance, retirement system enrollment, and wellness programs.

Qualifications

• At least three (3) years of progressively responsible relevant work experience.
• Experience in maintaining complex records and files.
• One (1) year of experience as an Administrative Assistant II in Nevada State service is acceptable.

Responsibilities

• Initiate accounting transactions in Workday.
• Coordinate travel and associated spend authorizations.
• Plan and oversee payroll/personnel processes for 200+ student employees.

Skills

Microsoft Office

Public/customer relations

Financial document preparation

Education

High school graduation or equivalent

Tools

Workday

Job description

Job Overview

Administrative Assistant 3, Provost Office, University of Nevada, Reno. The role serves as the primary contact for HR issues related to hourly and temporary employees, supports financial functions including procurement card verifications, spend authorizations, expense reports, related reporting, and general administrative support while directly managing student employees.

Key Responsibilities

• Initiate accounting transactions in Workday.
• Coordinate travel and associated spend authorizations and expense reports.
• Initiate payroll accounting adjustments.
• Plan, coordinate, and oversee payroll/personnel processes for 200+ student employees, including recruitment, orientation, new hires, and daily HR transactions.
• Support Provost’s Office special events and projects.
• Provide day‑to‑day management and supervision of Pennington Student Achievement Center student workers.

Required Qualifications

• High school graduation or equivalent education.
• At least three (3) years of progressively responsible relevant work experience, including experience in one or more of the following: maintenance of complex records and files; public/customer relations (explaining policies, regulations, and requirements); preparation and processing of financial and statistical documents such as payroll, travel, claims, and budgeting forms; and assisting staff and management with projects.
• Alternatively, one (1) year of experience as an Administrative Assistant II in Nevada State service.
• Alternatively, an equivalent combination of education and experience as described above.

Preferred Qualifications

• Proficiency in Microsoft Office, including Excel, Word, Teams, and Outlook.

Schedule

Monday through Friday, 8:00am to 5:00pm (subject to change based on organizational needs).

Compensation

Grade27 (Entry, Step01: $22.13 per hour). Salary placement above Step01 is determined by recruitment, qualifications, internal equity, and budgets.

Benefits

• Enrollment in the Public Employees’ Retirement System of Nevada (PERS).
• Health insurance options, including dental and vision coverage.
• Life insurance.
• Generous annual and sick leave.
• Annual or semester membership at the E.L.Wiegand Fitness Center, with family membership options.
• Access to an employee assistance program (EAP) for counseling and advising services.
• Participation in the Staff Employees’ Council (SEC) for employee forums.

EEO Statement

The University of Nevada, Reno is committed to providing a workplace and learning environment free of discrimination on the basis of a person’s age (40 or older), disability, gender (including pregnancy‑related conditions), military status or military obligations, sexual orientation, gender identity or expression, genetic information, national origin, race (including hair texture and protected hairstyles such as natural hairstyles, afros, bantu knots, curls, braids, locks and twists), color, or religion.