Senior Administrative Assistant – Student Life & Programs

University of Nevada, Las Vegas (UNLV); Henderson (NV); On-site; USD 39,000 - 53,000; Full time

Job summary

Nevada State University invites applications for an Administrative Assistant 3 in the Office of the Associate Dean of Students. The role provides high-level administrative, operational, and fiscal support across Student Life, Career Services Center, Student Conduct, and University Housing.

Responsibilities include coordinating budgets, meetings, events, communications, and data reporting. The position requires relevant experience and compliance with NSHE policies; Workday and Microsoft Office

Qualifications

• High school diploma or equivalent and three years of progressively responsible, relevant work experience.
• OR one year as Administrative Assistant 2 in Nevada State service.
• Eligibility to work in the United States without sponsorship.
• Experience providing advanced administrative support in higher education or public sector is preferred.
• Experience coordinating purchasing, travel, budget tracking, and contracts is desired.
• Proficiency with Microsoft Office Suite, Workday, and related administrative systems is expected.

Responsibilities

• Serve as the Business Liaison for areas supported by the Associate Dean of Students.
• Monitor and process budget tracking, travel reimbursements, accounts payable, and purchasing; be the point of contact for vendors as needed.
• Prepare and monitor accounting paperwork (spend authorizations, travel reimbursements, accounts payable, purchasing) for Associate Dean of Students accounts.
• Communicate with the NS Business Office and UNLV Business Center South as required.
• Attend meetings or trainings when required.
• Reconcile accounts monthly and provide updates/reports to the Associate Dean of Students.
• Assist with departmental and events purchasing requests and onboarding processes.
• Post full-time and student worker openings and support onboarding processes.
• Support the Student Engagement platform and data collection as requested.

Skills

Advanced administrative support

Purchasing

Budget tracking

Contracts

Meeting coordination

Interpreting policies

Microsoft Office Suite

Workday

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

Workday

Job description

Nevada State University invites applications for an Administrative Assistant 3 in the Office of the Associate Dean of Students. The role provides high-level administrative, operational, and fiscal support across Student Life, Career Services Center, Student Conduct, and University Housing.

Responsibilities include coordinating budgets, meetings, events, communications, and data reporting. The position requires relevant experience and compliance with NSHE policies; Workday and Microsoft Office