Executive Assistant to the Provost

Manhattan University; New York (NY); On-site; USD 65,000 - 90,000; Full time

Job summary

Manhattan University, located in Riverdale, NY, is seeking an Executive Assistant to the Provost. The role provides high-level administrative support, oversees core faculty affairs processes, and serves as a key liaison with Deans, Chairs, faculty, and external stakeholders.

The position administers letters, payroll, contracts, promotions, tenure, sabbaticals, and supports confidential information with discretion. In-person work is required.

Qualifications

• Bachelor’s degree or equivalent experience required.
• Minimum five years of related administrative experience, preferably in higher education.
• Experience supporting a senior executive and managing confidential information.

Responsibilities

• Serve as first point of contact for the Provost’s Office and manage correspondence.
• Schedule and manage the Provost’s calendar and daily operations.
• Draft, edit, and prepare memos, briefing materials, and presentations.
• Coordinate meetings and logistics for academic leadership and faculty meetings.
• Monitor budgets, purchasing, and expense reconciliations for the Office of the Provost.
• Maintain faculty records and coordinate salaries, promotions, and sabbaticals.

Skills

Executive support

Calendar management

Budget tracking

Communication

Staff supervision

Microsoft Office

Education

Bachelor’s degree

Tools

Banner

Microsoft Office Suite

Job description

Manhattan University, located in Riverdale, NY, is seeking an Executive Assistant to the Provost. The role provides high-level administrative support, oversees core faculty affairs processes, and serves as a key liaison with Deans, Chairs, faculty, and external stakeholders.

The position administers letters, payroll, contracts, promotions, tenure, sabbaticals, and supports confidential information with discretion. In-person work is required.