Provider Recruitment Coordinator

Jobtailor; Alaska; On-site; USD 45,000 - 65,000; Full time

Job summary

SEARHC is seeking a Healthcare Recruitment Coordinator to design interview itineraries and coordinate candidate travel, lodging, and related logistics across time zones. You will ensure a seamless candidate experience from invitation through post-visit follow-up.

Tracking recruitment metrics, assisting with budget, and supporting preboarding onboarding for providers (including Alaska resident licensing) are key parts of the role.

Qualifications

• Associates degree in a related field and healthcare recruitment coordination experience.
• Experience supporting talent acquisition and travel logistics.
• Familiarity with recruitment lifecycle and travel management tools.
• Strong proficiency in MS Office and Excel.
• Ability to work with diverse stakeholders across time zones.

Responsibilities

• Design and manage customized interview itineraries for provider candidates.
• Coordinate candidate travel, lodging, transportation, and related logistics.
• Schedule interviews, tours, and send final itineraries to candidates and departments.

Skills

Healthcare recruitment coordination

Travel/logistics management

MS Office

Excel

Calendar management

Recruitment lifecycle

Education

Associate’s degree in Business Administration

Associate’s degree in Healthcare Administration

Associate’s degree in Human Resources

Associate’s degree in Communications

Tools

Workday

Smartsheets

Job description

Promote and integrate the SEARHC mission, vision, and values in job responsibilities
Design and manage customized interview itineraries for provider candidates
Coordinate candidate flights, lodging, ground transportation, and related logistics
Troubleshoot travel disruptions and last-minute scheduling changes
Schedule interviews, tours, and send final itineraries to candidates and departments
Ensure a seamless candidate experience from interview invitation through post-visit follow-up
Coordinate dining arrangements, spouse/family itineraries, and social activities during site visits
Track recruitment metrics, including interview-to-offer conversion, candidate satisfaction, and process efficiency
Send post-interview surveys, address feedback, and identify process improvements
Communicate and follow up with candidates and internal stakeholders
Monitor recruitment-related travel expenses and assist with budget tracking
Coordinate resident placements, authorization, Alaska resident licensing, onboarding, travel, housing, transportation, and orientation schedules
Support the Provider Services Preboarding Coordinator and Provider Onboarding Manager
Assist the Senior Provider Recruiter and Provider Services Director with projects
Perform other duties as assigned

Requirements

• Associate’s degree in Business Administration, Healthcare Administration, Human Resources, Communications, or a related field
• 2-3 years of experience in healthcare recruitment coordination; physician recruitment preferred
• Talent acquisition support experience
• Familiarity with the recruitment life cycle
• Travel/logistics management experience
• Proficiency in Microsoft Office, Excel, Workday, and recruitment technologies
• Culturally sensitive and able to work with diverse stakeholders and constituent groups
• Exceptional organizational and calendar management skills
• Ability to manage complex, multi-person schedules across different time zones or locations
• Ability to interact confidently and professionally with provider candidates, physicians, executives, and other stakeholders
• Strong verbal and written communication skills
• High emotional intelligence and problem-solving agility
• Strong attention to detail and follow-through
• Familiarity with travel management and logistics
• Proficiency in gathering numbers, managing spreadsheets (Excel/Smartsheets), and generating metric reports
• Ability to problem-solve independently and maintain composure under pressure

Core Competencies

Demonstrates expertise in healthcare recruitment coordination, including talent acquisition support, travel and logistics management, and effective communication with diverse stakeholders. Proficient in managing complex schedules and tracking recruitment metrics to enhance candidate experience and process efficiency.

Highest-signal resume keywords

• Healthcare Recruitment Coordination
• Travel/Logistics Management
• Microsoft Office Proficiency
• Candidate Experience Management
• Recruitment Life Cycle Familiarity

Hard Skills

• Recruitment Technologies
• Excel Proficiency
• Metric Reporting
• Calendar Management
• Problem-Solving Agility

Soft Skills

• Exceptional Organizational Skills
• Strong Verbal Communication
• High Emotional Intelligence
• Attention to Detail
• Professional Interaction

Certifications & Qualifications

• Associate’s Degree in Business Administration
• Associate’s Degree in Healthcare Administration
• Associate’s Degree in Human Resources
• Associate’s Degree in Communications

Industry Keywords

• Talent Acquisition
• Physician Recruitment
• Diverse Stakeholders
• Recruitment Metrics
• Cultural Sensitivity

Tools & Technologies

• Workday
• Smartsheets