Proposal Writer

AMN Healthcare; United States; On-site; USD 85,000 - 125,000; Full time

Job summary

AMN Healthcare is seeking a Proposal Writer to lead client-facing proposals, gather and format information, and craft compelling responses. You will coordinate with stakeholders, manage timelines, and ensure accuracy and compliance across submissions.

The role requires strong communication, proofreading, and editing skills, plus hands-on experience with bid management platforms and AI tools to boost productivity. Office-based with hybrid options.

Qualifications

• Bachelor's Degree plus 2-5 years OR High School Diploma/GED plus 4-7 years of work experience with formal bid writing and management
• Experience responding to government, public sector, education, healthcare, or workforce solutions RFPs.
• Experience with staffing services, workforce solutions, healthcare staffing, education staffing, or technology-related proposals
• Experience working within proposal management platforms such as: Responsive, Loopio, and/or Qvidian
• Experience utilizing AI tools such as Copilot, ChatGPT, Gemini, or similar technologies to improve content development and productivity.
• Demonstrate the ability to effectively use technology, automation, and AI-enabled tools to improve productivity, support decision-making, and enhance business outcomes while adhering to company policies and responsible AI practices.

Responsibilities

• Facilitates proposal development life cycle from receipt of RFP through final submission
• Determines and coordinates proposal outline and schedule to meet proposal deadline
• Conducts proposal kickoff meetings with internal stakeholders to review proposal timeline, milestones, and responsibilities to meet bid deadline.
• Collects and prepares RFP questions to be submitted to client
• Develops proposal response by assembling content, coordinating with subject matter experts, and writing content
• Prepares and managed draft cycle review for sales and executive leadership
• If the client is a current client in any capacity, researches the client to determine and pull data on the existing relationship(s) and our service history
• Responsible for substantive editing and proofing of all submission documents including content, accuracy, grammatical and spelling correctness, format, etc.
• Prepares and/or partners with marketing/SME to complete required supporting documentation, graphics, and tables
• Completes required forms and obtains required electronic approvals and signatures
• Ensures the final proposal response is submitted on time and according to client requirements
• Incorporates the use of AI thoughtfully into our proposal processes ensuring smooth project management and content development
• Maintains assigned sections of the Content Library within proposal technology
• Conducts and documents capture intelligence research using the prospective client's website and other resources on the prospective client
• Supports Proposal Management with additional projects, as needed

Skills

Proposal writing

Editing & proofreading

Executive communication

AI tools usage

Bid management

Education

Bachelor's Degree

High School Diploma/GED

Tools

Responsive

Loopio

Qvidian

Job description

Job Description

Welcome to AMN Healthcare - Where Talent Meets Purpose

Ever wondered what it takes to build one of the largest and most respected healthcare staffing and total talent solutions companies? It takes trailblazers, innovators, and exceptional people like you.

At AMN Healthcare, we don't just offer jobs - we build careers that make a difference.

Why AMN Healthcare? Because Excellence Is Our Standard:

• Named to Becker's Top 150 Places to Work in Healthcare - three years running.
• Consistently ranked among SIA's Largest Staffing Firms in America .
• Honored with Modern Healthcare's Innovators Award for driving change through innovation.
• Proud holder of The Joint Commission's Gold Seal of Approval for Staffing Companies since 2006.

The Proposal Writer prepares winning client facing proposals for AMN by determining response approach, gathering and formatting relevant information, writing and reviewing drafts and obtaining required approvals for successful submissions. The Proposal Writer meets proposal deadlines by establishing priorities and target dates for information gathering, writing, review, and approval, entering and monitoring tracking data, coordinating requirements with contributors, contributing proposal status information to review meetings, and transmitting proposals. The role directly interfaces with all levels of Executive Management and thus requires polished communication skills and proven proofreading and editing competencies.

Job Tasks:

• Facilitates proposal development life cycle from receipt of RFP through final submission
• Determines and coordinates proposal outline and schedule to meet proposal deadline
• Conducts proposal kickoff meetings with internal stakeholders to review proposal timeline, milestones, and responsibilities to meet bid deadline.
• Collects and prepares RFP questions to be submitted to client
• Develops proposal response by assembling content, coordinating with subject matter experts, and writing content
• Prepares and managed draft cycle review for sales and executive leadership
• If the client is a current client in any capacity, researches the client to determine and pull data on the existing relationship(s) and our service history
• Responsible for substantive editing and proofing of all submission documents including content, accuracy, grammatical and spelling correctness, format, etc.
• Prepares and/or partners with marketing/SME to complete required supporting documentation, graphics, and tables
• Completes required forms and obtains required electronic approvals and signatures
• Ensures the final proposal response is submitted on time and according to client requirements
• Incorporates the use of AI thoughtfully into our proposal processes ensuring smooth project management and content development
• Maintains assigned sections of the Content Library within proposal technology
• Conducts and documents capture intelligence research using the prospective client's website and other resources on the prospective client
• Supports Proposal Management with additional projects, as needed

Education, Certifications & Experience

Minimum Experience & Education:

• Bachelor's Degree plus 2-5 years OR High School Diploma/GED plus 4-7 years of work experience with formal bid writing and management
• Experience responding to government, public sector, education, healthcare, or workforce solutions RFPs.
• Experience with staffing services, workforce solutions, healthcare staffing, education staffing, or technology-related proposals Experience working within proposal management platforms such as: Responsive, Loopio, and/or Qvidian
• Experience utilizing AI tools such as Copilot, ChatGPT, Gemini, or similar technologies to improve content development and productivity.
• Demonstrate the ability to effectively use technology, automation, and AI-enabled tools to improve productivity, support decision-making, and enhance business outcomes while adhering to company policies and responsible AI practices.

Preferred Experience

• Experience in a fast-paced environment

Work Environment / Physical Requirements

Work is performed in an office/home office environment.

Team Members must have the ability to operate standard office equipment and keyboards.

AMN Healthcare will provide reasonable accommodations to qualified individuals with disabilities to enable them to perform the essential functions of the job.

Our Core Values

• Respect
• Passion
• Continuous Improvement
• Trust
• Customer Focus
• Innovation

At AMN we embrace the ways we are similar and different; respecting all voices and ensuring everyone has the opportunity to contribute to our collective success. We acknowledge our shared responsibility to foster a welcoming environment where everyone feels recognized and valued. We cast a wide net to recruit and retain competitive talent and build healthcare workforces supportive of the communities we serve. We believe in the power of compassion and collaboration to build healthy communities where access to quality