Proposal Writer

Elior; Houston (TX); Hybrid; USD 70,000 - 75,000; Full time

Benefits offered by this job

Medical, Dental, Vision Insurance

401(k) Retirement Plan

Paid Time Off

Tuition Reimbursement

Job summary

Elior North America is seeking a Proposal Writer to drive growth by delivering compelling, compliant proposals. You will collaborate with Business Development Directors and cross-functional partners to craft responses to RFPs across market segments.

You’ll manage multiple projects, coordinate contributors, and ensure that proposals reflect our brand, capabilities, and vision with clarity and precision. This is a hybrid role based in Houston, TX or Minneapolis, MN.

Qualifications

• Bachelor’s degree in marketing, business, or related field.
• 4+ years of proposal development, marketing, or business development support.
• Exceptional written and verbal communication with keen attention to detail.
• Strong project coordination with competing priorities and deadlines.
• Proficient in Adobe Creative Suite (InDesign) and Microsoft Office (Word, Teams, SharePoint).
• Experience collaborating across decentralized, cross-functional teams.

Responsibilities

• Develop clear, concise, compliant RFP responses tailored to client needs.
• Lead non-RFP proposal materials using templates and existing content.
• Manage multiple proposal projects with shifting priorities and tight deadlines.
• Write, edit, and refine content for clarity, consistency, and brand voice.
• Ensure high-quality grammar, punctuation, readability, and tone.
• Design visually engaging documents within brand templates using InDesign.

Skills

Proposal development

Project coordination

Editing & writing

Brand voice & messaging

Adobe InDesign

Microsoft Office

Cross-functional collaboration

Attention to detail

Education

Bachelor’s Degree in Marketing, Business Management, General Business, or related field

Tools

Adobe InDesign

Microsoft Office

Job description

Job Reference Number: 42445

Employment Type: Full-Time, Hybrid Segment: Elior Corporate

Brand: ENA Corporate

Location: Houston,TX or Minneapolis, MN

The Role at a Glance:

Join Elior North America and play a vital role in driving our growth through strategic, high-impact proposals. As a Proposal Writer, you’ll collaborate with Business Development Directors (BDDs) and cross-functional partners to craft compelling, compliant, and visually engaging responses to Requests for Proposals (RFPs) across all market segments.

You’ll bring creativity, organization, and strategic thinking to every stage of the proposal process — from planning and writing to design and final delivery. In this role, you will manage multiple projects simultaneously, coordinate diverse contributors, and ensure that every proposal reflects our brand, capabilities, and vision with clarity and precision.

Reporting to the Proposal Segment Lead, you will directly contribute to the company’s growth strategy by delivering high-quality proposals that help us win new business and strengthen client partnerships.

What You’ll Be Doing:

Proposal Development & Strategy

• Partner with BDDs to develop clear, concise, and compliant RFP responses tailored to client needs.
• Lead the development of non-RFP proposal materials, leveraging templates, existing content, and repository resources.
• Manage multiple proposal projects simultaneously, balancing shifting priorities and tight deadlines.

Content Creation & Quality Assurance

• Write, edit, and refine proposal content to ensure clarity, consistency, and alignment with brand voice and messaging.
• Ensure all deliverables meet the highest quality standards in grammar, punctuation, readability, and tone.
• Suggest new approaches and enhancements to improve proposal storytelling, structure, and effectiveness.

Design & Presentation

• Use Adobe InDesign to create visually engaging proposal documents within standardized brand templates.
• Ensure proposals maintain brand consistency in graphics, layout, typography, and design elements.
• Organize and maintain a comprehensive library of proposal assets, including photos, templates, and supporting materials.

Collaboration & Stakeholder Coordination

• Act as a central point of contact for proposal contributors, coordinating input from cross-functional teams.
• Communicate progress and updates clearly throughout the proposal lifecycle to ensure alignment and transparency.
• Provide guidance and expertise to internal partners, serving as a resource for proposal best practices.

Process Improvement & Continuous Growth

• Contribute to ongoing improvements in proposal development workflows, tools, and templates.
• Explore opportunities to enhance visual presentation, streamline content creation, and strengthen proposal win strategies.

What We’re Looking For:

Required Qualifications

• Bachelor’s Degree in Marketing, Business Management, General Business, or a related field.
• 4+ years of professional experience in proposal development, marketing, or business development support.
• Exceptional written and verbal communication skills with a keen eye for detail.
• Strong project coordination skills with the ability to manage competing priorities and deadlines.
• Proficiency in Adobe Creative Suite, especially InDesign, and Microsoft Office (Word, Teams, SharePoint).
• Proven ability to collaborate across decentralized, cross-functional teams.

Preferred Qualifications

• Experience in the foodservice, hospitality, or facilities management industries.
• Familiarity with APMP best practices or similar proposal management methodologies.
• Strong conceptual design skills with a high-level understanding of layout and typography principles.

Work Location:

This position is based at Elior’s Minneapolis, MN office or Houston,TX office – hybrid schedule.

Minneapolis Office Location: 1515 Central Ave NE, Minneapolis, MN 55113

Houston Office Location: 4920 Westway Park Blvd, Houston, TX 77041

Compensation:

Compensation for this role ranges from $70,000 to $75,000, commensurate with experience.

Benefits:

• Medical, Dental, and Vision Insurance (for full-time employees)
• Voluntary UNUM coverage: Accident, Critical Illness, and Hospital Indemnity
• Employee Discount Program
• Commuter Benefits (Transit and Parking)
• Employee Assistance Program (EAP)
• 401(k) Retirement Plan
• Paid Sick Time
• Holiday Pay (9 paid holidays)
• Paid Time Off
• Tuition Reimbursement (for full-time employees)

About Elior North America:

Elior North America is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status. We are committed to diversity and encourage applications from people of all backgrounds and abilities. We take pride in supporting the development of our employees and their skills at all levels and in fostering an environment of growth.

At Elior North America, we are committed to offering growth and advancement opportunities for all of our employees. The valuable skills and experience you’ve gained with Elior will propel you further in your career, whether with our corporate office or one of our brand segments.

Disclaimer:

This job description can be revised by management as needed.