Proposal Specialist (Remote/Hybrid) | Bid & Storytelling Expert

Novogradac; Bellevue (WA); Hybrid; USD 63,000 - 84,000; Full time

Benefits offered by this job

Paid holidays

Flexible hours

Remote and hybrid opportunities

Competitive benefits

Job summary

Novogradac in the United States is seeking a Proposal Specialist to manage end-to-end proposal and pursuit efforts, coordinating with cross-functional teams to produce compliant, client-focused submissions. The role emphasizes process improvement, templates, content libraries, and CRM-driven tracking.

Responsibilities include guiding timelines, gathering inputs, maintaining accuracy, and sourcing bids across multiple offices.

Qualifications

• Bachelor’s degree and 2–5 years of experience supporting proposal or pursuit work, including experience using CRM and proposal software systems for tracking and reporting.
• Ability to effectively use proposal management, CRM and related technology to support proposal coordination, tracking, and reporting.
• Strong organizational skills and comfort managing multiple deadlines simultaneously.
• High attention to detail and accuracy in document preparation and compliance reviews.
• Demonstrated ability to collaborate across teams and drive timely inputs to meet deadlines.
• Ability to communicate value propositions, collaborate effectively with senior stakeholders, and guide teams through competitive proposal and pursuit efforts.
• Strong verbal and written skills, including the ability to support reviews and incorporate feedback.
• Proficiency with Microsoft Office (Word, PowerPoint, Excel), with the ability to produce polished client-facing materials.

Responsibilities

• Work with the proposal lead and other staff to coordinate the proposal lifecycle, from initial RFP analysis through final submission, helping ensure compliance with client guidelines and deadlines.
• Facilitate internal pursuit planning discussions to identify client needs, competitive differentiators, win themes and compelling messaging.
• Support proposal efficiency by using and maintaining standardized templates, workflows, datasheets and content libraries within a response management platform.
• Track proposal requests, status updates, and reporting in CRM, maintaining accurate and timely data.
• Coordinate pursuit and marketing collateral, including proactive proposals, pitch decks, and SharePoint content updates.
• Manage multiple websites from which the Company receives bids and proactively source bids to provide proposals.
• Other duties as assigned.

Skills

CRM and proposal coordination

Cross-functional collaboration

Strong writing & verbal skills

Organizational skills

Education

Bachelor's degree

Tools

Microsoft Office

Proposal software

CRM platform

Job description

Novogradac in the United States is seeking a Proposal Specialist to manage end-to-end proposal and pursuit efforts, coordinating with cross-functional teams to produce compliant, client-focused submissions. The role emphasizes process improvement, templates, content libraries, and CRM-driven tracking.

Responsibilities include guiding timelines, gathering inputs, maintaining accuracy, and sourcing bids across multiple offices.