Proposal Production Specialist III

X-energy; Rockville (MD); Hybrid; USD 90,000 - 125,000; Full time

Benefits offered by this job

401K plan

Medical/Dental/Vision Insurance

Life and Disability Insurance

Paid Time Off

Tuition Reimbursement

Job summary

X Energy, LLC seeks a Senior Proposal Specialist III to perform advanced desktop publishing and graphic design to support RFI and RFP submissions. The role involves managing proposal production, ensuring compliance and visual appeal, and collaborating closely with proposal managers.

Ideal candidates will have a BA or BS degree, 5+ years of relevant experience, and proficiency in Adobe Creative Suite. The position offers a robust benefits package and a balanced work schedule.

Qualifications

• 5+ years of experience in desktop publishing, graphic design, or proposal production.
• Advanced proficiency in Adobe Creative Suite and Microsoft Office Suite.
• Proven ability to manage multiple deadlines and adapt to shifting priorities.

Responsibilities

• Lead formatting, design, and production of proposal documents.
• Ensure adherence to brand guidelines.
• Collaborate with proposal managers to ensure compliance with RFI/RFP requirements.
• Prepare and finalize files for print or digital submission.
• Diagnose and resolve advanced formatting and design challenges.
• Maintain and refine proposal template library.
• Develop graphics and visual elements.
• Conduct compliance checks for RFI/RFP.
• Independently manage assigned RFIs and proposals.

Skills

Graphic design

Desktop publishing

Attention to detail

Time management

Adobe Creative Suite

Microsoft Office Suite

Education

BA or BS degree

Tools

Adobe Creative Suite

Microsoft Office Suite

Job description

Job Description

Perform advanced desktop publishing, graphic design, and document production to support high-visibility Request for Information (RFI), Request for Proposal (RFP), and Commercial Proposal submissions. This role serves as a senior technical contributor within the proposal development process, ensuring the delivery of accurate, compliant, and visually compelling proposal materials. The Specialist III also supports the Proposal Manager by coordinating key steps in the proposal workflow, maintaining records, and independently managing smaller proposal efforts.

Job Profile Tasks/Responsibilities:

• Lead the formatting, design, and production of complex proposal documents, presentations, and supporting materials using Adobe Creative Suite and Microsoft Office Suite.
• Ensure adherence to brand guidelines and maintain visual and stylistic consistency across all deliverables.
• Collaborate closely with proposal managers to interpret RFI/RFP requirements and ensure full compliance with submission specifications, including layout, structure, fonts, and file formats.
• Prepare and finalize files for print or digital submission, ensuring accuracy, quality control, and timely delivery.
• Diagnose and resolve advanced formatting and design challenges under tight deadlines, providing creative solutions.
• Maintain, refine, and expand the proposal template library to promote efficiency and consistency across the organization.
• Manage and update proposal templates, boilerplate content, and past performance records.
• Develop graphics, charts, visualizations, and other visual elements that enhance clarity and competitiveness within proposal responses.
• Assist the Proposal Manager with proposal schedules, task assignments, workflows, and key deadlines.
• Conduct compliance checks to validate that all RFI/RFP requirements are met.
• Independently manage assigned RFIs and smaller proposals from kickoff through submission.
• Organize and maintain records for all RFI/Proposal submissions, ensuring version control best practices.
• Maintain and continuously improve the Global Business Development (GBD) knowledge repository to support future proposal efforts
• Maintain professional demeanor and behavior at all times in all forms of communication.
• Perform other duties as assigned by manager.

Job Profile Minimum Qualifications:

• BA or BS degree in business, sciences, engineering, or a related field.
• Typically demonstrated by 5 plus years of experience in desktop publishing, graphic design, or proposal production; experience within a proposal or bids environment strongly preferred.
• Advanced proficiency in Adobe Creative Suite and Microsoft Office Suite.
• Exceptional attention to detail and commitment to producing accurate, visually engaging, and error-free materials.
• Proven ability to manage multiple deadlines, work under pressure, and adapt to shifting priorities.

Location: 9801 Washingtonian Blvd, Gaithersburg, MD

Work Site Expectations: 3 days in office, 2 days remote
Travel Expectations: 5% (as needed for project assignment)
Hours: Standard office hours are 8:00am ET to 5:00pm ET, Monday - Friday

Compensation

As required by Maryland and other applicable state law, X Energy, LLC (X-energy) lists the expected compensation range for a publicly advertised job opportunity based upon the job requirements (e.g. education/training, experience, skill sets, etc.). Individual candidates who meet the job requirements for the posted position will be offered a salary within this range based on their respective levels of education/training, experience, and other qualifications unique to them. Salary ranges may vary based on the specific office location and region referenced in the posting to take into consideration differences in cost of living and may not be reflective of all regions. Please note that compensation ranges listed for US job postings reflect base salary only and do not include benefits or other incentives.

The salary range for this position is:

$90,000 -$125,000

Position Job Classification

Full time - Exempt

Benefits

X Energy, LLC offers a robust benefits package that includes a 401K plan with an employer match, Medical/Dental /Vision Insurance, Life and Disability Insurance, Paid Time Off, and a Tuition Reimbursement/Professional Development policy that supports the continuing education of our employees.

An Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.

X Energy, LLC participates in E-Verify. Please visit the links below for more information about E-Verify and the protection of your Right to Work.

Right To Work Link: If you have the right to work, don't let anyone take it away (e-verify.gov)

E-Verify Participation Link: E-Verify Participation Poster English and Spanish