Proposal Specialist

Matrix Project Services; Broomall (PA); On-site; USD 60,000 - 85,000; Full time

Benefits offered by this job

Medical, dental & vision

Disability benefits

Life & AD&D insurance

EAP

401(k) with match

ESPP

Wellness program

Adoption assistance

PTO

Tuition reimbursement

Bonus program

Job summary

Matrix Project Services is seeking a Proposal Specialist to coordinate, develop, and produce proposals, presentations, and communications that consistently represent the Company. You will support RFIs, RFQs, and RFPs, and assist with CRM data entry and reporting.

The successful candidate will help Business Development and other departments by preparing presentations and communications for internal and external audiences.

Qualifications

• 3+ years proposal development, marketing, or public relations experience preferred.
• Bachelor’s degree in Marketing, Communications, English, Journalism, Business Administration, or related area preferred.
• Excellent communication skills, both verbal and written required.
• Advanced PowerPoint skills and expertise required.
• Strong computer skills, including design software such as Adobe CC strongly preferred.
• Ability to synthesize data into practical information.
• Proficiency with Word, Excel, Outlook, Teams, SharePoint, and internet research.
• Experience with Microsoft Dynamics CRM (or equivalent) preferred.
• Experience with submitting client proposals via web-based sourcing platforms preferred.
• Proposal experience in engineering and construction industries preferred.
• Ability to operate under pressure and changing environments.
• Strong organizational skills with attention to detail and ability to manage multiple deadlines.

Responsibilities

• Actively support safety and Core Values.
• Represent the Company with high professional standards.
• Develop and support client/proposal requests and reports.
• Prepare and maintain proposal compliance matrix and deliverables.
• Create and edit multi-page documents using brand guidelines.
• Support proposal reviews and distribution of comments to authors.
• Edit content for grammar, logic, accuracy, and readability.
• Develop written communications for internal and external audiences.
• Prepare dynamic presentations for internal and external use.
• Ensure positive messaging in stakeholder communications.
• Support CRM data entry, data quality, and reporting.
• Some travel may be required.
• Perform additional responsibilities as required.

Skills

Proposal development

Marketing

Public relations

Communication

PowerPoint

Adobe CC

Microsoft Word

CRM data entry

Data analysis

Education

Bachelor’s degree in Marketing, Communications, English, Journalism, Business Administration, or related area

Tools

Microsoft Dynamics CRM

Adobe CC

PowerPoint

SharePoint

Teams

Job description

Job Summary

The Proposal Specialist is responsible for coordinating, developing, and producing proposals, presentations, and communication materials that consistently and effectively represent the Company. This role primarily supports the preparation of compliant responses to client’s Requests for Information (RFIs), Requests for Qualifications (RFQs), and Requests for Proposals (RFPs). Responsibilities also include support of CRM data entry, data maintenance, quality, updates, and reporting.

The successful candidate will assist Business Development and other departments by preparing presentations and communications for internal and external audiences. Additional responsibilities include reformatting existing content and developing and creating new content that clearly communicates key sales themes through narrative, illustration, and graphics. This position will also collaborate with functional leadership to develop project and company narratives and provide general ad hoc support for the organization.

Essential Functions

• Actively support the Company’s commitment to safety and its “Core Values.”
• Represent the Company at all times with high moral standards while adhering to the Company’s “Code of Business Conduct and Ethics.”
• Develop and support client/company requests for proposals, prequalifications, presentations, and reports.
• Prepare and maintain proposal compliance matrix identifying RFP deliverables and applicable Division of Responsibilities for each deliverable, proposal schedule, and RFP compliant proposal response document(s) for submission.
• Create and edit multi-page/multi-section documents using brand guidelines and templates.
• Support proposal reviews, including managing the collection, assembly, and distribution of draft materials, participating in reviews of documents, and incorporating and distributing comments to authors.
• Participate in the response to the final reviews; edit content for proper grammar, logic and accuracy, and readability; and refine document(s) to incorporate strategic sales elements in response to client’s requirements.
• Develop and prepare written communications for internal and external communications on behalf of the Company.
• Develop and prepare dynamic presentations for internal and external use.
• Support and protect the Company by making sure positive messaging is maintained in all stakeholder communications.
• Support CRM data entry, data quality, data maintenance, updates, and reporting.
• Some travel may be required.
• Perform additional responsibilities, as required.

Qualifications

• 3+ years proposal development, marketing, or public relations experience preferred.
• Bachelor’s degree in Marketing, Communications, English, Journalism, Business Administration, or related area preferred.
• Excellent communication skills, both verbal and written required.
• Advanced PowerPoint skills and expertise required.
• Strong computer skills, including experience using design software such as Adobe CC strongly preferred.
• Ability to synthesize large amounts of data into practical and useful information.
• Proficiency with Microsoft Word, Excel, Outlook, Teams, SharePoint, and internet search engines for conducting research required.
• Experience with Microsoft Dynamics CRM (or equivalent) preferred.
• Experience with submitting client proposals and other communications via web-based sourcing platforms preferred.
• Proposal experience in the engineering and construction industries preferred.
• Ability to operate under pressure and changing environments.
• Strong organizational skills with attention to detail and accuracy necessary.
• Ability to prioritize work and manage multiple projects and deadlines.

Benefits

In addition, full-time employees are offered a comprehensive benefits package:

• medical, dental and vision plans covering eligible employees and dependents
• disability benefits
• life and AD&D insurance
• employee assistance program (EAP)
• 401(k) plan with company match
• employee stock purchase plan (ESPP)
• robust wellness program
• adoption assistance
• paid time off
• tuition reimbursement
• performance or safety bonus program

At Matrix, we are dedicated to building a culture of engagement, respect, collaboration and teamwork.

EEO/M/F/Disability/Vets Employer

We are an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, national origin, age, genetic information, marital status, disability, veteran status, or other legally protected characteristic or category.

Applicants must be currently authorized to work in the United States on a full-time basis.