Proposal Production Specialist III

X-Energy, Inc.; Gaithersburg, Northern (MD, KY); Hybrid; USD 90,000 - 125,000; Full time

Benefits offered by this job

401K plan with employer match

Medical/Dental/Vision Insurance

Life and Disability Insurance

Paid Time Off

Tuition Reimbursement/Professional Dev

Job summary

X Energy, LLC in Rockville, MD is seeking a Proposal Production Specialist III to lead the formatting, design, and production of complex proposal materials using Adobe Creative Suite and Microsoft Office.

You will collaborate with the Proposal Manager to interpret RFI/RFP requirements, ensure brand compliance, and deliver print-ready and digital submissions on tight deadlines.

Qualifications

• BA or BS in business, sciences, engineering, or related field.
• 5+ years in desktop publishing, graphic design, or proposal production.
• Advanced proficiency in Adobe Creative Suite and Microsoft Office.
• Attention to detail and ability to meet deadlines.
• Experience in proposal/bid environment preferred.

Responsibilities

• Lead formatting, design, and production of complex proposal documents, presentations, and supporting materials.
• Ensure adherence to brand guidelines across deliverables.
• Collaborate with proposal managers to interpret RFI/RFP requirements.
• Prepare files for print or digital submission with quality controls.
• Develop graphics and visuals to enhance proposal responses.
• Maintain proposal templates and past performance records.
• Organize records for RFI/Proposal submissions and ensure version control.
• Assist with schedules, workflows, and deadlines.
• Support knowledge repository maintenance.

Skills

Adobe Creative Suite

Microsoft Office Suite

Desktop publishing

Graphic design

Proposal production

Education

Bachelor's degree in business, sciences, engineering, or related field

Tools

Microsoft Office

Job description

## Proposal Production Specialist IIIApply: Rockville, MD: Full time: Posted Today: R101334*X-energy LLC conducts a thorough recruiting process and will never issue offers without interview to discuss qualifications and responsibilities. All applications will be submitted via our company career page,* *www.x-energy.com/careers/**. We will never ask you to provide payment information as part of the recruiting process. If anyone claiming to represent X-energy directs you in a manner otherwise, please contact us at* *www.x-energy.com/contact-us**.***Job Description**Perform advanced desktop publishing, graphic design, and document production to support high-visibility Request for Information (RFI), Request for Proposal (RFP), and Commercial Proposal submissions. This role serves as a senior technical contributor within the proposal development process, ensuring the delivery of accurate, compliant, and visually compelling proposal materials. The Specialist III also supports the Proposal Manager by coordinating key steps in the proposal workflow, maintaining records, and independently managing smaller proposal efforts.**Job Profile Tasks/Responsibilities:*** Lead the formatting, design, and production of complex proposal documents, presentations, and supporting materials using Adobe Creative Suite and Microsoft Office Suite.* Ensure adherence to brand guidelines and maintain visual and stylistic consistency across all deliverables.* Collaborate closely with proposal managers to interpret RFI/RFP requirements and ensure full compliance with submission specifications, including layout, structure, fonts, and file formats.* Prepare and finalize files for print or digital submission, ensuring accuracy, quality control, and timely delivery.* Diagnose and resolve advanced formatting and design challenges under tight deadlines, providing creative solutions.* Maintain, refine, and expand the proposal template library to promote efficiency and consistency across the organization.* Manage and update proposal templates, boilerplate content, and past performance records.* Develop graphics, charts, visualizations, and other visual elements that enhance clarity and competitiveness within proposal responses.* Assist the Proposal Manager with proposal schedules, task assignments, workflows, and key deadlines.* Conduct compliance checks to validate that all RFI/RFP requirements are met.* Independently manage assigned RFIs and smaller proposals from kickoff through submission.* Organize and maintain records for all RFI/Proposal submissions, ensuring version control best practices.* Maintain and continuously improve the Global Business Development (GBD) knowledge repository to support future proposal efforts* Maintain professional demeanor and behavior at all times in all forms of communication.* Perform other duties as assigned by manager. **Job Profile Minimum Qualifications:*** BA or BS degree in business, sciences, engineering, or a related field.* Typically demonstrated by 5 plus years of experience in desktop publishing, graphic design, or proposal production; experience within a proposal or bids environment strongly preferred.* Advanced proficiency in Adobe Creative Suite and Microsoft Office Suite.* Exceptional attention to detail and commitment to producing accurate, visually engaging, and error-free materials.* Proven ability to manage multiple deadlines, work under pressure, and adapt to shifting priorities. **Location:** 9801 Washingtonian Blvd, Gaithersburg, MD**Work Site Expectations:** 3 days in office, 2 days remote **Travel Expectations:** 5% (as needed for project assignment) **Hours:** Standard office hours are 8:00am ET to 5:00pm ET, Monday - Friday**Compensation**As required by Maryland and other applicable state law, X Energy, LLC (X-energy) lists the expected compensation range for a publicly advertised job opportunity based upon the job requirements (e.g. education/training, experience, skill sets, etc.). Individual candidates who meet the job requirements for the posted position will be offered a salary within this range based on their respective levels of education/training, experience, and other qualifications unique to them. Salary ranges may vary based on the specific office location and region referenced in the posting to take into consideration differences in cost of living and may not be reflective of all regions. Please note that compensation ranges listed for US job postings reflect base salary only and do not include benefits or other incentives.Offers within the posted salary range are commensurate with the individual’s qualifications for the position, along with a view on internal equity, market data, and room for growth. The salary range for this position is:$90,000 -$125,000**Position Job Classification**Full time - Exempt**Benefits**X Energy, LLC offers a robust benefits package that includes a 401K plan with an employer match, Medical/Dental /Vision Insurance, Life and Disability Insurance, Paid Time Off, and a Tuition Reimbursement/Professional Development policy that supports the continuing education of our employees.